JOB PURPOSE The Operations Executive will be responsible for coordinating and executing the day-to-day operational, administrative and logistical activities of the company, ensuring smooth coordination between Management, the Office Coordinator, Site Engineers, project teams, vendors, suppliers, Government Departments and other external stakeholders. The role will involve project and site coordination, procurement, vendor management, office administration, facilities management, transportation, vehicle maintenance, government liaison, documentation, reporting and general operational support. The position requires a proactive, organized and responsible professional with a technical understanding of construction-related activities, capable of independently managing routine operational requirements, coordinating with multiple stakeholders and ensuring timely execution of assigned responsibilities. CANDIDATE PROFILE *Educational Qualification*
- Diploma or B.
Tech in Civil Engineering or any related engineering discipline.
- Additional certifications in Construction Management, Project Coordination, Operations Management or Site Administration will be an added advantage.
- Exposure to construction operations, project documentation and site coordination will be preferred. *Experience*
- 3–5 years of relevant experience in Operations, Project Coordination, Construction Administration or a related function.
- Experience in Construction, Infrastructure, Engineering, Contracting or Real Estate organizations will be preferred.
- Hands-on experience coordinating project sites, Site Engineers, vendors, suppliers and contractors.
- Experience in procurement, material coordination, documentation and operational follow-up.
- Prior experience in Government Liaison, facilities management and transportation coordination will be an added advantage. *TECHNICAL COMPETENCIES* The ideal candidate should possess practical experience in the following areas: Project & Site Operations Coordination
- Coordinating day-to-day operational activities between the office and project sites.
- Providing administrative and operational support to Site Engineers and project teams.
- Coordinating project-related materials, documents and logistical requirements.
- Following up on site requirements, pending activities and operational deliverables.
- Coordinating with contractors, consultants, suppliers and other project stakeholders.
- Communicating Management instructions and ensuring timely implementation.
- Monitoring project support activities and escalating operational issues when required. *Procurement & Vendor Management*
- Coordinating procurement of construction materials, office supplies and project-related services.
- Obtaining quotations and preparing basic quotation comparisons.
- Coordinating with suppliers and vendors to ensure timely material delivery.
- Following up on purchase requirements, delivery schedules and pending orders.
- Maintaining procurement records, quotation registers and vendor databases.
- Coordinating with vendors to resolve material and service-related issues.
- Supporting routine procurement discussions within delegated authority. *Operations & Office Administration*
- Coordinating day-to-day office and business operations.
- Ensuring smooth administrative functioning and adherence to company procedures.
- Coordinating with Management, the Office Coordinator and internal teams.
- Monitoring assigned activities and following up on pending tasks.
- Managing office supplies, facilities and general administrative requirements.
- Supporting Management in implementing operational decisions and business requirements. *Facilities & Maintenance Management*




- Coordinating office maintenance, housekeeping and facility-related activities.
- Monitoring office infrastructure, equipment and general upkeep.
- Coordinating with service providers for repairs and maintenance.
- Following up on reported issues and ensuring timely resolution.
- Maintaining facility maintenance records and service schedules. *Logistics, Transportation & Vehicle Management*
- Coordinating transportation requirements for Management, employees and project activities.
- Driving company vehicles for official duties when authorized and required.
- Coordinating vehicle servicing, repairs, insurance and maintenance schedules.
- Maintaining vehicle records and service documentation.
- Monitoring vehicle availability and ensuring timely maintenance. *Government Liaison & External Coordination*
- Coordinating with banks, Government Departments and external agencies for official company requirements.
- Assisting with permits, approvals, registrations and statutory documentation as instructed.
- Visiting relevant offices for document submissions, collections and follow-ups.
- Maintaining records of official submissions and external correspondence.
- Coordinating with relevant authorities and professionals to complete assigned activities within required timelines. *MIS, Documentation & Reporting*
- Maintaining project-related, operational, procurement, vehicle and administrative records.
- Preparing routine reports, registers, trackers and Management updates.
- Collecting and consolidating information from project sites and internal teams.
- Monitoring pending activities, procurement requests and operational deliverables.
- Maintaining organized physical and digital filing systems.
- Ensuring documentation accuracy, confidentiality and timely retrieval. *Invoice & Operational Coordination*
- Collecting vendor invoices, site bills, delivery documents and supporting records.
- Performing preliminary checks for documentation completeness.
- Coordinating with vendors and project teams to resolve documentation gaps.
- Maintaining records of submitted invoices and supporting documents.
- Forwarding documents to the concerned personnel for further review and approval. *SOFTWARE & TECHNICAL SKILLS* The candidate should have working knowledge of:
- Microsoft Word, Excel & PowerPoint.
- Email correspondence and internet applications.
- Google Workspace – Preferred.
- Digital documentation and record management systems.
- MIS preparation, operational tracking and reporting.
- Procurement and administrative tracking systems.
- Basic familiarity with construction-related software, ERP or project management systems will be an added advantage. *REQUIRED COMPETENCIES* The successful candidate should demonstrate:
- Solid operational and project coordination capabilities.
- Good understanding of construction and site-related requirements.
- Excellent organizational, planning and multitasking skills.
- Strong communication and interpersonal abilities.
- Effective follow-up and task completion orientation.
- High attention to detail and documentation accuracy.
- Practical problem-solving and decision-making abilities.
- Ability to work independently with minimal supervision.
- Strong stakeholder management and coordination skills.




- Ability to prioritize multiple assignments and meet deadlines.
- Ownership, accountability and professional conduct.
- Ability to handle pressure and changing project priorities.
- High standards of confidentiality, integrity and discretion. *PREFERRED SKILLS*
- Prior experience in Construction, Infrastructure, Engineering, Contracting or Real Estate.
- Technical understanding of civil construction and project operations.
- Experience coordinating with Site Engineers, contractors, consultants and project teams.
- Hands-on experience in construction material procurement and vendor management.
- Experience in project documentation and operational reporting.
- Government liaison and familiarity with permits, approvals and statutory documentation.
- Facilities, maintenance and vehicle management experience.
- MIS preparation and reporting skills.
- Experience in reviewing site bills, vendor invoices and supporting documents.
- Strong official correspondence and documentation skills.
- Valid driving licence and willingness to drive company vehicles for official duties. *THE IDEAL CANDIDATE SHOULD CONSISTENTLY DEMONSTRATE*
- Professionalism in all internal and external interactions.
- Strong ownership of operational and project coordination responsibilities.
- Proactive identification and resolution of operational issues.
- Excellent follow-up skills with a focus on timely closure.
- Ability to independently manage routine operational decisions within delegated authority.
- Confidence in coordinating with Management, Site Engineers, vendors, contractors and Government Officials.
- Strong time management and stakeholder service orientation.
- Accuracy in project documentation, procurement and reporting.
- Adaptability to changing business and project requirements.
- Confidentiality, reliability and a collaborative working approach.
- Commitment to continuous learning and process improvement. *LIVING OUR ORGANISATIONAL VALUES* All employees are expected to consistently demonstrate the following values in their daily work: Integrity: Maintain honesty, confidentiality and ethical conduct while handling company information, project documentation, procurement activities, vendor relationships and external interactions. Ownership: Take responsibility for assigned operational activities, project coordination, procurement, logistics and timely execution of responsibilities. Service Excellence: Deliver responsive, professional and reliable support to Management, Site Engineers, project teams, vendors, suppliers and other stakeholders. Collaboration: Maintain effective communication and coordination between Management, office teams, project sites, contractors, suppliers, Government Departments and external agencies. Accountability: Take responsibility for operational deadlines, procurement follow-ups, project documentation, vehicle maintenance and adherence to company procedures. Continuous Improvement: Identify opportunities to improve operational efficiency, project coordination, procurement, documentation practices and vendor management. *ADDITIONAL REQUIREMENTS*
- Valid driving licence.
- Willingness to undertake official visits to banks, Government Departments and external agencies.
- Ability to travel between the corporate office and project sites whenever required.
- Flexibility to handle project-related, administrative, operational and logistical assignments.
- Ability to work in a dynamic, project-oriented business environment.
- Willingness to undertake additional responsibilities assigned by Management based on business requirements. Pay: ₹10,000.00
- ₹30,000.00 per month Work

Location:
In person

📌 Operation Executive (Kollam)
🏢 Prasanthi Holdings
📍 Kollam