Hiring: Hostel Administrator / Warden

Location: Hyderabad | Salary: ₹35,000 – ₹45,000/month

Reporting To: HOD

Overall Responsibility: Complete day-to-day administration, discipline, maintenance, dining, laundry, housekeeping, security and student welfare of the hostel.

Duties & Responsibilities

1. Coordinate with the concerned maintenance teams for prompt resolution of all hostel-related complaints, including:

Electrical works

Air-conditioners

Plumbing

UPS/power backup

Biometric systems

Hot-water systems

Water supply

Other equipment and infrastructure.

2. Conduct a daily internal meeting with the concerned hostel executives and review the trackers relating to:

Dining

Laundry

Housekeeping

Maintenance complaints

Security

Student attendance

Outstanding hostel fees.

3. Verify the previous night's student attendance every morning. In the event of any student failing to return to the hostel within the prescribed time without permission, the matter shall be immediately:

Recorded;

Reported in the designated official group; and

Communicated to the parent/guardian as per hostel procedure.

4. Make daily rounds of the hostel and inspect:

Student rooms

Corridors and common areas

Toilets and washrooms

Dining hall

Drinking-water facilities

Surrounding areas.

5. Personally monitor the dining operations and ensure that the vendor strictly follows the approved menu, quantity, quality, hygiene and serving procedures.

6. Ensure timely repair or replacement of bulbs, fans, plumbing fixtures, furniture, electrical equipment and other hostel assets.

7. Supervise the operation of the provisional/convenience store, wherever applicable, including cash sales, daily reconciliation and deposit of collections with the Accounts Department.

8. Verify weekly invoices submitted by the food and laundry vendors against actual attendance/counts and supporting records before forwarding them to the HOD for approval and payment.

9. Counsel students violating hostel rules and, wherever necessary,



inform their parents/guardians about repeated misconduct or behavioural issues.

10. Coordinate with the Accounts Department regarding students having outstanding hostel fees and initiate appropriate action, including withholding hostel clearance/hall-ticket processing as per the approved institutional rules and applicable regulations.

11. Attend the daily review meeting with the HOD and present:

- Previous night's attendance;

- Maintenance issues;

- Dining and laundry status;

- Security incidents;

- Housekeeping status;

- Student complaints;

- Fee outstanding status;

- Any matter requiring management intervention.

12. Plan hostel manpower requirements during holidays, festivals and vacations in consultation with the HOD.

13. Food quality control shall be one of the Warden's primary responsibilities. The Warden shall ensure:

- Quality and freshness of ingredients;

- Hygienic preparation;

- Proper storage;

- Cleanliness of kitchen and dining areas;

- Compliance with the approved menu;

- Adequate quantity;

- Proper serving of food.

14. Maintain a Hostel Complaint & Maintenance Tracker and ensure that every complaint is assigned to the concerned person and closed within a reasonable time.

15. Maintain an Incident Register recording responsible disciplinary, medical, security or safety incidents.

16. Ensure emergency contact numbers for ambulance, hospital, police, fire services, electrician, plumber and other essential services are prominently displayed and available with responsible staff.

17. Ensure that fire extinguishers, emergency exits, CCTV, emergency lighting and other safety systems are periodically checked and remain operational.

18. Review the handover report from the Assistant Warden every morning and take necessary action on pending matters.

19. Ensure that all registers, trackers and reports prescribed under this SOP are maintained properly and are available for inspection by the HOD/Management.

Interested Candidates can call to (phone hidden), or Send mail to [email protected]

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

📌 BOYS WARDEN – DAY SHIFT (Hyderabad)
🏢 MVSR Engineering College
📍 Hyderabad