Job Description (JD) – Front Desk Receptionist

Department: HR & Administration

Company: Singhvi Group of IndustriesDesignation: Front Desk ReceptionistLocation: Udaipur, RajasthanReporting To: HR & Admin Department

1. Job Purpose

To manage front-desk operations, handle incoming calls, welcome visitors, coordinate meetings, and provide administrative support while maintaining a professional and welcoming setting at the office.

2. Key Roles & Responsibilities

1. Visitor Management

- Welcome and greet visitors, clients, vendors, and candidates professionally.
- Maintain visitor entry and exit records.
- Inform concerned departments about visitor arrivals.
- Coordinate visitor appointments and meeting arrangements.

2. Telephone & Communication Management

- Handle incoming and outgoing calls professionally.
- Transfer calls to the concerned departments or employees.
- Respond to general inquiries and take messages when required.
- Maintain proper communication through email and WhatsApp.

3. Front Desk & Office Management

- Maintain the reception area in a clean and organized manner.
- Ensure proper handling of courier, postal mail, and documents.
- Maintain records of incoming and outgoing correspondence.
- Coordinate basic office requirements with the Admin Department.

4.



Administrative Support

- Assist HR in scheduling interviews and coordinating with candidates.
- Maintain interview schedules and candidate records.
- Support documentation, data entry, scanning, and photocopying.
- Maintain attendance and other assigned administrative records.

5. Coordination & Follow-ups

- Coordinate with internal departments for daily office activities.
- Follow up on pending tasks assigned by HR/Admin.
- Ensure timely communication of important messages.
- Assist in meeting arrangements and other office activities.

3. Required Skills & Qualifications

- Minimum qualification: Graduate (preferred).
- Experience: 0–2 years in reception, front office, or customer service.
- Good verbal communication skills in Hindi and English.
- Basic computer knowledge (MS Word, Excel, Email, Internet).
- Professional telephone etiquette and interpersonal skills.
- Good organizational and multitasking abilities.
- Presentable personality with a positive attitude.
- Ability to handle visitors and multiple responsibilities efficiently.

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

- Paid time off

Work Location: In person

📌 Front Desk Receptionist (Udaipur)
🏢 Singhvi Group of Industries
📍 Udaipur