Job Summary

Manage and maintain complex Outlook calendars for up to nine senior technology leaders. • Proactively identify and resolve calendar conflicts before they impact leaders' availability. • Ensure executives are not double-booked and that scheduling decisions align with business priorities. • Protect focus time, out-of-office periods, travel schedules, and other availability constraints. • Create, modify, and manage meeting invitations in Outlook and Microsoft Teams. • Ensure meetings are only scheduled during times when executives are available and able to attend. • Review incoming invitations and proactively accept, decline, or suggest alternatives based on executive availability and priorities. • Coordinate meetings involving stakeholders from multiple countries, functions, and time zones. • Monitor attendance confirmations and follow up with participants when necessary.

Key Responsibilities

Continuously review executive calendars and upcoming commitments to identify potential scheduling risks. • Anticipate leadership needs and recommend schedule adjustments when appropriate. • Act as a liaison between executives and internal stakeholders regarding scheduling matters. • Escalate critical conflicts and propose alternative solutions.

Skill Requirements

Ensure calendar management processes are standardized and consistently executed.



• Demonstrate solid attention to detail and accuracy across all scheduling activities. • Effectively balance competing priorities in a fast-paced global setting.

Must Have Skill

Program & Project Management

Good to Have Skill

Other Requirements

Advanced proficiency in Microsoft Outlook, including complex calendar management. • Strong proficiency in Microsoft Teams and virtual meeting coordination. • Excellent written and verbal communication skills in English. • Exceptional organizational and time management abilities. • Experience supporting senior executives, technology leaders, or leadership teams in a global organization. • Ability to work independently with minimal supervision. • Maintain a high degree of confidentiality when handling sensitive leadership information.

Advanced proficiency in Microsoft Outlook, including complex calendar management. \\r\\n• Strong proficiency in Microsoft Teams and virtual meeting coordination. \\r\\n• Excellent written and verbal communication skills in English. \\r\\n• Exceptional organizational and time management abilities. \\r\\n• Experience supporting senior executives, technology leaders, or leadership teams in a global organization. \\r\\n• Ability to work independently with minimal supervision. \\r\\n• Maintain a high degree of confidentiality when handling sensitive leadership information. \\r\\n

📌 Senior Administrator - Program & Project Management (India)
🏢 HCLTech
📍 India