Job Summary

End to End Operation management for Accounts Payable process.

Key Responsibilities

1.End to end understanding of Accounts Payable vertical within F&A; Domain

- .AP and P2P Cycle complete knowledge, end to end domains including Invoice processing, Vendor master, Payments and Month end accruals
- .PO and Non PO Invoice Processing, GR/IR Knowledge, 02 way and 03 way matching
- . Invoice Validations, troubleshooting, Parking and holding of invoices, how to handle aged cases and process to be followed for credit notes.
- . Vendor queries and call management for open and Parked invoices.
- .Keep accurate records of all transactions, adjustments, and reconciliation activities.
- Managing the Accounts Payable Helpdesk, responding to vendor, client, and employee queries via email and calls.
- .Email Management, closing the emails received in shared mailbox with in given timeline
- .Knowledge of operational reports to check the Payment run being made on time and share the details with Payments team if required.
- .Knowledge of Payment rejections, refund and return process
- .Regularly compare company accounts payable ledgers and internal records against vendor statements and invoices to identify discrepancies.
- Performing vendor reconciliation by comparing the company's accounting records with vendor statements to ensure financial accuracy, resolve discrepancies, and manage payments.
- .Audits(SOP’s). Monitoring incoming workloads, documented completed tasks, and flagged discrepancies to supervisors.
- .Provide necessary documentation and support for internal and external audits
- .SAP knowledge including the T-codes used in processing and reversal of invoices/credit notes. Extracting report for open invoices and adjust those discussing with carriers/Client(Debit Balance)
- .ensuring timely and satisfactory resolutions for the Queries received internally and externally.

Skill Requirements





'- Provide necessary documentation and support for internal SAP knowledge including the T-codes used in processing and reversal of invoices/credit notes. Extracting report for open invoices and adjust those discussing with carriers/Client(Debit Balance)and external audits
'-PO and Non PO Invoice Processing, GR/IR Knowledge, 02 way and 03 way matching

- . Invoice Validations, troubleshooting, Parking and holding of invoices, how to handle aged cases and process to be followed for credit notes.
- . Vendor queries and call management for open and Parked invoices.
- .Keep accurate records of all transactions, adjustments, and reconciliation activities.
- Contract support and updation Knowledge, Rates and routes to be Verified before contract expiry date
- .Knowledge of Payment rejections, refund and return process
- .Regularly compare company accounts payable ledgers and internal records against vendor statements and invoices to identify discrepancies.
- Performing vendor reconciliation by comparing the company's accounting records with vendor statements to ensure financial accuracy, resolve discrepancies, and manage payments.
- .Audits(SOP’s). Monitoring incoming workloads, documented completed tasks, and flagged discrepancies to supervisors.
- .Provide necessary documentation and support for internal and external audits
- .SAP knowledge including the T-codes used in processing and reversal of invoices/credit notes. Extracting report for open invoices and adjust those discussing with carriers/Client(Debit Balance)
- .ensuring timely and satisfactory resolutions for the Queries received internally and externally.

Must Have Skill

Client Life Cycle Management (CLM),Invoice to Pay - All,Strategic Thinking

Positive to Have Skill

Other Requirements

1. Optional But Valuable Certifications: Certified Accounts Payable Professional (Capp), Certified Management Accountant (Cma), Or Equivalent

9+ Experience, Graduate

📌 Senior Process Manager - Invoice to Pay, Finance and SCM (India)
🏢 HCLTech
📍 India