We are looking for a proactive, organized, and detail-oriented Operations Executive to plan, coordinate, and execute corporate events. The candidate will work closely with the sales team, clients, hotels, venues, and vendors to ensure smooth event execution within the approved budget and timeline.

Key Responsibilities

Event Planning & Execution: Coordinate and manage corporate events, conferences, seminars, annual celebrations, and corporate tours.

Venue & Hotel Coordination: Source and coordinate with premium and 5-star hotels, resorts, banquet halls, and event venues.

Vendor Management: Coordinate with decorators, caterers, AV teams, entertainers, transport providers, and other event vendors.

Client Coordination: Understand event requirements, confirm arrangements, and ensure client expectations are met.

Budget Management: Prepare cost estimates, collect quotations, compare vendor rates, and monitor event expenses against approved budgets.

Logistics Management: Coordinate accommodation, transportation, food and beverages, event setups, guest requirements, and schedules.

On-Site Event Management: Supervise event setup, vendor activities, guest arrangements, and overall execution to ensure everything runs smoothly.

Documentation: Maintain event checklists, quotations, booking confirmations, invoices, work orders, and event reports.

Internal Coordination: Work closely with the sales and business development teams to convert client requirements into executable event plans.





Post-Event Follow-up: Collect feedback, verify vendor bills, and prepare post-event reports.

Required Skills & Qualifications

Bachelor's degree in Hospitality, Event Management, Business Administration, or a related field preferred.

Excellent communication and coordination skills.

Strong planning, organizational, and time-management abilities.

Ability to multitask and manage deadlines.

Valuable negotiation and vendor management skills.

Basic knowledge of MS Excel, Word, PowerPoint, and email communication.

Ability to work under pressure and handle last-minute changes.

Willingness to travel and work flexible hours during events.

Prior experience in corporate event management, hospitality, or MICE operations is an advantage.

Key Performance Indicators (KPIs)

Smooth and timely execution of assigned events.

Adherence to approved event budgets.

Vendor quality and timely delivery.

Client satisfaction and feedback.

Accuracy of event documentation and cost estimates.

Effective coordination with internal teams and external partners.

Pay: ₹20,000.00 - ₹28,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Paid sick time
- Work from home

Education:

- Bachelor's (Preferred)

Experience:

- Operational risk management: 1 year (Required)

Location:

- Pune, Maharashtra (Required)

Willingness to travel:

- 50% (Preferred)

Work Location: In person

📌 Operation Executive (Pune)
🏢 StarMICE
📍 Pune