Role purpose

The HR Payroll and Statutory Compliance Executive manages employee joining records, site attendance, payroll inputs, payslips, client billing support, and recurring compliance documentation. The role connects the central office with site teams to keep employee and payroll data accurate, process monthly work on schedule, and maintain complete, audit-ready records across all sites.

Key responsibilities Employee onboarding and records

· Coordinate joining formalities for new employees, including collecting, checking, and organizing required employee documents and forms.

· Prepare and issue appointment letters and related joining documents using approved company templates and terms.

· Enter recent employee information into the HR or payroll system and verify that employee records are complete before payroll cut-off.

· Maintain and update employee master data for changes to personal details, bank information, job or site assignment, pay inputs, and employment status; retain a clear record of changes.

· Handle personal and payroll information with discretion and provide records only to authorized colleagues.

Attendance and payroll administration

· Collect attendance, leave, overtime, shift, and other approved payroll inputs from every site and follow up with site supervisors for missing or inconsistent records.

· Validate monthly attendance during the 1st to 5th, reconcile exceptions against available attendance records, and obtain required approvals before closing payroll inputs.

· Prepare consolidated payroll workings from validated attendance and approved salary structures, including relevant additions, deductions, adjustments, and employee changes.

· Coordinate payroll processing during the 7th to 10th, check payroll outputs against approved inputs, prepare payslips, and support timely distribution through the company process.

· Keep payroll registers, attendance support, approval records, and payslip records organized; respond to employee payroll questions and route unresolved items for approval.

Client billing and invoice support

· Prepare monthly billing data and draft invoices from approved site attendance, agreed salary or billing structures, and supporting records.

· Reconcile billed headcount, attendance, rates, and adjustments with site records before submitting invoices for review and approval.





· Coordinate with operations and finance to resolve billing differences and maintain invoice copies, working papers, and supporting attendance records.

Statutory compliance and audit readiness

· Maintain employee and site-wise statutory compliance files, registers, challans, returns, acknowledgements, and other supporting documents in an orderly, retrievable format.

· Prepare and cross-check Provident Fund (PF) and Employees’ State Insurance (ESI) contribution data and challans against approved employee and payroll records; coordinate payment processing and retain proof of payment.

· Coordinate recurring statutory documentation and site submissions, track pending items, and follow up with internal teams or appointed advisors where required.

· Compile the monthly compliance and audit document set, including records for every site, and support internal or external audits by providing accurate source documents and reconciliation details.

· Coordinate GST payment support and electronic invoice (e-invoice) documentation with finance or the appointed tax advisor, using approved invoice data and retaining acknowledgements and payment evidence.

· Track applicable filing and payment dates and escalate missing information, potential delays, or discrepancies promptly. Follow current requirements, company procedures, and authorized approval controls.

Coordination and reporting

· Maintain a monthly tracker for attendance closure, payroll, payslips, invoices, statutory items, audit requests, and site-wise document receipt.

· Coordinate with employees, site supervisors, operations, finance, and management to obtain approvals and resolve data gaps.

· Prepare clear status updates and exception reports covering pending documents, attendance variances, payroll corrections, invoices, and upcoming compliance actions.

Indicative monthly work cycle

INTERNAL TARGET

MONTHLY ACTIVITY

1st-5th

Collect and validate attendance from all sites; close attendance and payroll input exceptions.

7th-10th

Complete payroll processing coordination and prepare payslips.

By 15th





Coordinate PF and ESI challan preparation, payment processing, and supporting records.

By 16th

Compile compliance documents for monthly audit review and site-wise checks.

By 20th

Coordinate GST payment support and e-invoice documentation with finance or the appointed advisor.

Timing note: These are internal target windows drawn from the operating cycle. Confirm actual statutory due dates, return requirements, and company cut-offs for each period before processing.

Qualifications and experience

· Bachelor’ degree or diploma in Human Resources, Commerce, Business Administration, Accounting, or a related field; equivalent relevant experience may be considered.

· Previous experience in HR operations, payroll administration, attendance management, or statutory compliance is preferred, especially in a multi-site or workforce-based business.

· Working knowledge of payroll inputs and employee records, with practical familiarity with PF, ESI, GST invoicing, and related documentation processes in India.

· Experience using HRMS, payroll software, attendance tools, spreadsheets, and digital document-management systems.

Skills and working approach

· Strong attention to detail when handling attendance, employee data, payroll workings, invoices, and statutory records.

· Comfortable coordinating deadlines and follow-ups across multiple sites and functions.

· Good spreadsheet skills, numerical accuracy, record-keeping, and written communication.

· Able to protect confidential information, escalate exceptions early, and follow approval controls and documented procedures.

Measures of success

· Attendance and payroll inputs are complete, reconciled, and submitted within the internal monthly cycle.

· Payroll workings, payslips, and billing support are accurate and traceable to approved source records.

· Employee master data and joining files are current, complete, and securely maintained.

· Compliance documents and payment evidence are complete, site-wise, and available for review within applicable timelines.

· Open exceptions and missing documents are tracked, communicated, and escalated in time.

Compensation

Compensation will be aligned with market standards and the selected candidate’s relevant experience.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 HR & Payroll Administrator (Rajarajeshwari Nagar)
🏢 GRG Management Service
📍 Rajarajeshwari Nagar