1. Job Purpose

To ensure the smooth and efficient functioning of the hostel by maintaining discipline, student safety, cleanliness, proper accommodation facilities, and effective hostel administration. The Hostel Warden is responsible for creating a safe, organized, and disciplined living environment for all students.

2. Key Roles and Responsibilities

A. Hostel Administration

- Manage the day-to-day operations of the assigned hostel.
- Maintain student accommodation records, room allocation details, and occupancy registers.
- Monitor student entry and exit timings.
- Maintain daily attendance and hostel movement registers.
- Ensure proper documentation of hostel-related activities.

B. Student Discipline and Monitoring

- Ensure students strictly follow hostel rules and regulations.
- Monitor student behaviour, punctuality, and discipline.
- Prevent unauthorized entry, smoking, substance use, and other prohibited activities.
- Address student complaints and disciplinary issues promptly.
- Coordinate with parents and management regarding serious student-related concerns.

C. Safety and Security

- Ensure the safety and security of all hostel residents.
- Monitor visitors and maintain visitor registers.
- Ensure students follow hostel entry and exit procedures.
- Immediately report emergencies, medical issues, conflicts, or security concerns to management.
- Ensure CCTV cameras, locks, electrical systems, and other safety facilities are functioning properly.

D. Cleanliness and Maintenance

- Conduct regular hostel inspections.
- Ensure proper cleanliness of rooms, bathrooms, kitchens, and common areas.
- Monitor water supply, electricity,



plumbing, and other essential facilities.
- Report maintenance requirements and coordinate with the concerned departments.
- Ensure hostel assets, furniture, and equipment are properly maintained.

E. Student Welfare

- Monitor students' health, well-being, and general living conditions.
- Provide immediate assistance during medical emergencies.
- Coordinate parent meetings whenever necessary.
- Monitor students facing personal, behavioural, or adjustment-related difficulties.
- Maintain a professional and approachable relationship with students.

F. Reporting and Coordination

- Submit daily hostel activity and attendance reports to the Administrative Manager.
- Immediately escalate serious disciplinary or safety-related matters.
- Coordinate with the Admission Manager, Administrative Team, and other concerned departments.
- Maintain updated records of hostel expenses, requirements, complaints, and maintenance activities.
- Provide regular updates regarding hostel occupancy, vacancies, and student movements.

3. Qualifications and Requirements

- Minimum Plus Two qualification; graduation preferred.
- Previous experience in hostel management, student administration, or facility management will be an advantage.




- Valuable communication and interpersonal skills.
- Basic computer knowledge and documentation skills.
- Ability to handle students and disciplinary situations professionally.
- Strong organizational and problem-solving abilities.

4. Essential Skills

- Leadership and team coordination.
- Student management and conflict resolution.
- Time management and responsibility.
- Effective communication with parents and management.
- Attention to cleanliness, safety, and security.
- Ability to work independently and handle emergency situations.

5. Performance Expectations (KPI)

- Proper maintenance of hostel discipline and attendance.
- Zero tolerance towards unauthorized entry and serious misconduct.
- Timely reporting of incidents and student concerns.
- Regular hostel inspections and maintenance follow-ups.
- Proper maintenance of records and registers.
- Student safety, cleanliness, and overall hostel management.
- Timely completion of assigned administrative responsibilities.

6. General Responsibilities

The Hostel Warden must strictly follow the organization's policies, maintain confidentiality regarding student information, demonstrate professional conduct, and perform any additional hostel-related administrative responsibilities assigned by the management.

Note: The Hostel Warden is accountable for the overall discipline, safety, cleanliness, and smooth functioning of the assigned hostel.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Adaptable schedule
- Leave encashment

Work Location: In person

📌 Hostel Warden (Kaloor)
🏢 Skytex Technology
📍 Kaloor