Job Description

Position: Manager – Accounts & Administration

Reporting To: Plant Head / Management,
Experience: 10–12 years in Accounts & Admin Profile,
Qualification: B.Com / M.Com / MBA (Finance) or equivalent,

Preferred Industry: HVAC manufacturing / Steel Fabrication / relevant industry,

Salary Budget: Rs. 50 – 60 k/pm (Negotiable),

Job Location: Changodar, Near to Ahmedabad, Gujarat,

Required by Date - At the earliest.

1. Job Purpose

To manage and oversee the organization's accounting, finance, taxation, statutory compliance, and administrative functions, ensuring accurate financial reporting, effective internal controls, regulatory compliance, and smooth day-to-day office operations.

2. Key Roles & Responsibilities

A. Accounts & Finance

- Oversee day-to-day accounting operations and ensure accurate maintenance of books of accounts.
- Supervise accounts payable, accounts receivable, general ledger, and bank transactions.
- Ensure timely preparation of monthly, quarterly, and annual financial statements.
- Monitor cash flow, working capital, budgets, and financial forecasts.
- Review bank reconciliations, vendor reconciliations, and customer outstanding statements.
- Ensure timely closure of monthly and annual accounts.
- Coordinate with auditors for statutory, internal, and tax audits.
- Develop and implement financial controls and accounting procedures.

B. Taxation & Statutory Compliance

- Ensure timely filing of GST returns and reconciliation of GST input tax credit.
- Supervise TDS calculations, deductions, payments, and returns.
- Ensure compliance with Income Tax, Companies Act, and other applicable laws.
- Coordinate with external consultants, auditors, and government authorities.
- Monitor statutory due dates and maintain proper compliance records.
- Handle tax assessments, notices, and related documentation.

C. Budgeting & Financial Control

- Prepare annual budgets and periodic financial projections.
- Monitor actual expenditure against approved budgets.




- Identify cost-saving opportunities and control unnecessary expenses.
- Analyse financial statements and provide management reports.
- Highlight financial risks and recommend corrective measures.

D. Administration & Office Management

- Manage overall office administration and infrastructure.
- Supervise housekeeping, security, maintenance, and facility management.
- Manage office supplies, stationery, assets, and inventory.
- Oversee vendor empanelment, contract management, and service agreements.
- Ensure proper maintenance of office records and administrative documentation.
- Coordinate travel, accommodation, transport, and other administrative arrangements.
- Ensure smooth functioning of daily office operations.

E. HR & General Administration Support

- Coordinate attendance, leave records, and payroll inputs.
- Support HR in employee documentation and onboarding formalities.
- Coordinate employee welfare and general administrative requirements.
- Ensure compliance with applicable labour laws in coordination with HR.
- Supervise administrative staff and support personnel.

F. Team Management & Reporting

- Lead and supervise the accounts and administration team.
- Allocate responsibilities and monitor team performance.
- Establish standard operating procedures (SOPs).
- Submit periodic financial and administrative reports to management.
- Coordinate with all departments for financial and administrative requirements.

3. Key Performance Indicators (KPIs)

- Timely closure of monthly accounts.
- Accuracy of financial statements and MIS reports.
- Timely GST, TDS, and other statutory filings.
- Timely vendor payments and customer collections.
- Effective cash flow and working capital management.




- Budgetary control and expense reduction.
- Timely completion of audits.
- Effective office administration and cost control.
- Timely resolution of internal and external audit observations.

4. Experience

- 10–12 years of relevant experience in Accounts, Finance, Taxation, and Administration.
- Minimum 3–5 years in a managerial or supervisory role.
- Experience in handling complete accounting operations and office administration independently.

5. Technical Skills & Competencies

- Strong knowledge of Accounting Standards and financial reporting.
- Good working knowledge of GST, TDS, Income Tax, and statutory compliances.
- Proficiency in Tally / SAP / ERP / other accounting software.
- Advanced working knowledge of MS Excel and MIS reporting.
- Knowledge of budgeting, cash flow, and financial analysis.
- Robust vendor management and negotiation skills.

6. Key Behavioural Competencies

- Leadership and team management.
- Analytical and problem-solving ability.
- Strong communication and interpersonal skills.
- High degree of integrity and confidentiality.
- Planning, coordination, and organizational skills.
- Ability to work independently and meet deadlines.
- Strong attention to detail.

For more details, login to the website: www.ductofab.in

Interested candidates can share their CV to: [email protected]

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Application Question(s):

- What's your total relevant experience in Accounts & Administration profile ?
- What's is your qualification ?
- What is the name of your native state, to which you do belong to ?
- What is your present CTC / per month & Notice period ?
- What is your CTC / Salary expectation ?
- Have you ever worked earlier in Accounts & Administration profile earlier in your present or past Companies ?
- Have you worked earlier in HVAC manufacturing industry earlier ?

Work Location: In person

📌 Manager – Accounts & Administration (Changodar)
🏢 D.S. DUCTOFAB SYSTEMS PVT.LTD.
📍 Changodar