Education: Graduate in Commerce, Business Administration, Management or a related discipline.
Employment: Full-time, office-based, Delhi NCR.
Job purpose
To manage the company's administrative, commercial and vendor coordination activities, ensuring that quotations, agreements, invoices, records and business communications are maintained efficiently.
Key responsibilities
Develop and maintain a database of airport handlers, FBOs, caterers, transport providers and other aviation vendors.
Send vendor enquiries and follow up for quotations.
Prepare pricing comparison sheets.
Maintain vendor agreements, pricing records and rebate information.
Assist in negotiating vendor pricing and commercial terms under management guidance.
Prepare invoices, pro-forma invoices and supporting documentation.
Follow up with clients regarding outstanding payments.
Coordinate vendor onboarding and documentation.
Manage company emails and routine business correspondence.
Maintain Excel trackers for quotations, invoices, payments and agreements.
Assist with website content, LinkedIn updates and basic marketing activities.
Prepare daily, weekly and monthly business reports.
Coordinate with the company's accountant for bookkeeping and documentation.
Required skills
Excellent email drafting and communication.
Good knowledge of MS Excel and Word.
Attention to detail.
Basic accounting and invoice understanding.
Qualified telephone etiquette.
Ability to communicate with vendors and customers.
Willingness to handle multiple administrative responsibilities.