We are looking for a smart, proactive, highly organised and detail-oriented Executive Assistant to work closely with the Founder. The candidate will play a key role in managing daily business operations, coordinating with clients and business associates, organising schedules, and ensuring timely execution of important tasks.

This role requires someone who takes ownership, anticipates requirements, communicates professionally and can work independently in a fast-paced entrepreneurial environment.

Key Responsibilities

1. Executive & Calendar Management

- Manage the Founder's calendar, appointments, meetings and daily schedule.
- Coordinate meetings with clients, bankers, investors and business associates.
- Prepare meeting agendas, maintain records and track action points.
- Prioritise tasks and ensure important commitments are not missed.

2. Business Coordination & Follow-ups

- Follow up with clients, bankers, financial institutions and business partners.
- Track pending proposals, documentation, meetings and business commitments.
- Maintain a systematic follow-up tracker and provide regular status updates.
- Ensure timely communication and closure of pending tasks.

3. Communication & Correspondence

- Draft professional emails, WhatsApp messages, meeting requests and business correspondence.
- Handle incoming communications and direct them appropriately.
- Maintain professional relationships with clients and other stakeholders.

4. Documentation & Reporting

- Prepare presentations, Excel trackers, reports and meeting notes.
- Organise business documents, client records and digital files.
- Assist with preparing proposals and coordinating financial documentation.
- Maintain accurate records while ensuring confidentiality.

5.



Personal Productivity & Special Projects

- Assist the Founder with daily priorities, planning and execution.
- Coordinate business projects, appointments, travel arrangements and other requirements.
- Research information, organise tasks and independently resolve routine operational issues.
- Identify gaps in processes and suggest ways to improve efficiency.

Skills & Qualifications

- Excellent written and verbal communication skills in English and Hindi; Marathi is an advantage.
- Solid organisational, planning and time-management skills.
- Proficiency in MS Excel, Word, PowerPoint, Google Workspace and email management.
- Comfortable using WhatsApp, video conferencing and digital productivity tools.
- Strong follow-up skills and the ability to manage multiple priorities.
- High attention to detail and accuracy.
- Professional attitude, discretion and ability to handle confidential information.
- Ability to take initiative, solve problems and work with minimal supervision.
- Willingness to learn, adapt and work in a growing entrepreneurial business.

The Ideal Candidate

We are looking for someone who:

- Takes ownership rather than waiting for instructions.
- Is dependable, disciplined and exceptionally organised.
- Can distinguish between urgent and significant tasks.
- Communicates confidently with senior professionals and business stakeholders.
- Is comfortable working directly with the Founder and managing sensitive information.
- Believes in execution, accountability and getting things done.

Interested candidates may share their resume along with current CTC, expected CTC, notice period and a brief note on their relevant experience.

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Executive Assistant to Managing Director (Thane)
🏢 Totalgenix
📍 Thane