JOB DESCRIPTIONACCOUNTANT – ALFAGATE INDIA

Company: AlfaGate India
Department: Finance & Accounts
Location: Mumbai, Maharashtra
Experience: 2–3 Years
Reporting To: Country Director

1. Job Overview

AlfaGate India is looking for a responsible, detail-oriented and highly computer-proficient Accountant to manage the company's accounting, financial reporting, statutory compliance, banking, import coordination and inventory operations.

The candidate will be responsible for maintaining accurate financial records, handling GST and TDS compliance, preparing monthly Profit & Loss statements, managing ledgers, coordinating with Customs House Agents (CHAs), and taking ownership of physical inventory, stock counting, packing and shipping activities.

The ideal candidate should be capable of independently managing accounting operations while ensuring accuracy, timely reporting and proper documentation.

2. Roles & Responsibilities

A. Accounting & Ledger Management

- Maintain customer, distributor, supplier and vendor ledgers.
- Maintain General Ledger, Sales Ledger, Purchase Ledger, Cash Book and Bank Book.
- Record all sales, purchases, receipts, payments, expenses and journal entries.
- Prepare, verify and maintain credit notes and debit notes.
- Ensure proper recording and adjustment of credit notes and debit notes.
- Perform regular customer and vendor ledger reconciliations.
- Track outstanding balances, advances, collections and payments.
- Identify and resolve accounting discrepancies.

B. Monthly Financial Reporting

- Prepare detailed monthly expense reports with supporting bills and payment proofs.
- Prepare monthly Profit & Loss (P&L;) statements.
- Prepare monthly cash flow and bank balance reports.
- Monitor revenue, operational expenses, collections and outstanding payments.
- Prepare accounts payable and receivable statements.
- Ensure timely monthly accounting closure.
- Prepare financial summaries for management review.

C. GST, TDS & Statutory Compliance

- Handle applicable GST and TDS calculations, payments and return filings.
- Monitor statutory filing deadlines and maintain a compliance calendar.
- Reconcile GST returns with books of accounts and GSTR-2B.
- Monitor input tax credit (ITC) and identify discrepancies.
- Verify TDS deductions, challans, payments and returns.
- Regularly follow up on the latest GST and TDS regulations, notifications and amendments.
- Coordinate with external Chartered Accountants and tax consultants.
- Maintain records of returns, challans, acknowledgements and payment proofs.
- Keep management informed about upcoming deadlines and compliance updates.

D. Bank Account Management

- Handle day-to-day company banking activities.
- Monitor bank balances and record incoming and outgoing transactions.
- Prepare monthly Bank Reconciliation Statements (BRS).
- Track customer collections and vendor payments.




- Coordinate with banks regarding account documentation and queries.
- Process payments only after the required management approval.

E. Import & CHA Coordination

- Coordinate and regularly follow up with the Customs House Agent (CHA) for incoming shipments from AlfaGate Israel.
- Track shipment status, customs clearance and delivery timelines.
- Coordinate necessary import documentation.
- Maintain Bills of Entry, commercial invoices, packing lists, freight invoices and customs duty payment records.
- Follow up on customs assessments, queries and pending documentation.
- Verify import expenses and reconcile customs duties, freight and associated charges.
- Keep management updated on shipment progress and delays.

F. Inventory, Stock Management, Packing & Shipping

- Take responsibility for the company's physical inventory and stock management.
- Maintain accurate product-wise stock records, including implant types, sizes, platforms and quantities.
- Record all incoming stock, outgoing stock, sales, returns and stock transfers.
- Conduct regular physical stock counts and monthly stock verification.
- Reconcile physical stock with inventory records and report discrepancies immediately.
- Ensure proper storage, organisation and identification of inventory.
- Monitor stock levels and highlight low-stock items.
- Identify damaged, missing or excess stock and report the same to management.
- Handle order-wise product picking, packing and preparation for dispatch.
- Ensure the correct products, quantities and sizes are packed against each customer order.
- Verify packing details against invoices and dispatch documents.
- Coordinate courier bookings, shipping arrangements and dispatches.
- Maintain shipment tracking details, courier receipts and proof of delivery.
- Ensure all dispatches are properly documented and stock records are updated after shipment.
- Maintain records of returned, damaged and replacement products.

G. Computer Skills & Digital Record Management

- Maintain accurate digital financial and inventory records.
- Demonstrate excellent proficiency in MS Excel, Word, Outlook and other office applications.
- Use Excel for financial calculations, reconciliations, data analysis and reporting.
- Maintain organised digital records of invoices, expenses, bank statements, tax filings and shipment documents.
- Be comfortable using accounting software, online banking platforms and digital filing systems.
- Adapt quickly to current accounting and ERP systems.

3. Mandatory Monthly Deliverables

- Monthly Expense Report.
- Monthly Profit & Loss Statement.




- Bank Reconciliation Statement.
- Bank Balance & Cash Flow Report.
- Customer-wise Ledger & Outstanding Report.
- Vendor-wise Ledger & Payables Report.
- Credit Note & Debit Note Register.
- GST Filing & Reconciliation Report.
- TDS Filing & Payment Status Report.
- Import Shipment & CHA Status Report.
- Import Expenses & Customs Duty Report.
- Physical Stock Counting & Reconciliation Report.
- Closing Stock & Inventory Report.
- Statutory Compliance & Pending Filings Report.

4. Qualifications & Experience

- B.Com / M.Com or equivalent qualification in Commerce or Accounting.
- 2–3 years of relevant accounting experience.
- Practical knowledge of accounting principles, bookkeeping and financial reporting.
- Working knowledge of GST, TDS and statutory compliance.
- Experience in ledger maintenance, bank reconciliation, credit notes and debit notes.
- Knowledge of monthly Profit & Loss preparation.
- Experience in inventory management, stock counting and dispatch coordination will be preferred.
- Knowledge of import documentation and customs procedures will be an advantage.
- Excellent computer proficiency and strong MS Excel skills are essential.
- Good knowledge of MS Office, online banking and digital accounting systems.
- Ability to learn and adapt to new accounting software.

5. Key Skills & Competencies

- Strong numerical and analytical abilities.
- Excellent computer and data management skills.
- High attention to detail and accuracy.
- Strong organisational and time-management skills.
- Ability to independently manage multiple responsibilities.
- Proactive follow-up and problem-solving approach.
- Good communication and coordination skills.
- Integrity, accountability and confidentiality.

6. Performance Expectations

- Accurate and timely accounting records.
- Timely GST and TDS filings and payments.
- Monthly P&L; and expense reports submitted within deadlines.
- Updated customer, vendor and bank reconciliations.
- Accurate credit note and debit note records.
- Proper physical stock control and monthly stock verification.
- Accurate order packing and timely dispatch.
- Proper documentation of import shipments and courier dispatches.
- Immediate reporting of financial, compliance and inventory discrepancies.

7. Overall Responsibility

The Accountant will be responsible for maintaining AlfaGate India's accounting and financial records while also overseeing day-to-day inventory operations, including stock management, physical verification, order packing and shipping.

The expectation is that all financial records, statutory filings, inventory movements and shipment documentation remain accurate, organised and up to date at all times.

Pay: ₹8,500.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Paid sick time

Language:

- English (Required)

Work Location: In person

📌 Accountant (Mumbai)
🏢 AlfaGate Mazen
📍 Mumbai