Conference Management Associate Location
- Jayanagar 3rd block, Bengaluru Experience
- 0-2 yrs Employment Type
- Full Time

About the Role
We are looking for an enthusiastic and driven Conference Management Executive to join our Conference team. In this entry-level position, you will play a hands-on role in delivering healthcare conferences—from filling delegate seats and securing sponsorships to building relationships with doctors and other healthcare professionals. If you thrive on face-to-face interaction, enjoy the energy of live events, and want to grow a career in conference and events management, this is your prospect.

Key Responsibilities
Delegate Marketing & Registration
• Identify and reach out to target delegates—physicians, specialists, hospital administrators, and allied healthcare professionals.
• Conduct outreach via phone, email, and in-person visits to drive conference registrations.
• Meet healthcare professionals at clinics, hospitals, and industry gatherings to promote upcoming events and secure sign-ups.
• Maintain accurate delegate databases and track registration progress against targets. Sponsorship Marketing & Sales
• Research potential sponsors (pharmaceutical companies, medical device firms, healthcare service providers) and build a prospect pipeline.
• Prepare and present sponsorship proposals; follow up to close agreements.
• Coordinate with sponsors on deliverables such as branding, booth placement,



and speaking slots.
• Assist with invoicing and ensure sponsor commitments are fulfilled before and during events. Research & Market Intelligence
• Conduct desk research on industry trends, competitor conferences, and emerging topics relevant to the healthcare sector.
• Identify key opinion leaders and potential speakers for conference agendas.
• Gather feedback from delegates and sponsors post-event to inform future planning. Relationship Management
• Serve as a point of contact for delegates and sponsors throughout the event lifecycle.
• Build and nurture long-term relationships with healthcare professionals to encourage repeat attendance and referrals.
• Represent the organisation professionally at external meetings, site visits, and networking events. On-Site Event Support
• Assist with registration desks, delegate welcome, and sponsor coordination during conferences.
• Troubleshoot issues on the ground and ensure a seamless attendee experience. Requirements Must-Have
• Bachelor's degree
• Excellent verbal and written communication skills.
• Confidence and professionalism in face-to-face interactions with senior medical professionals.
• Strong organisational skills and ability to manage multiple tasks with competing deadlines.
• Self-motivated with a results-driven mindset.
• Willingness to travel locally and nationally as required.

📌 Conference Management Associate (Bengaluru)
🏢 Global Healthcare Academy
📍 Bengaluru