Company: CKPC Properties

Location:
Bangalore Department: Executive Office

Experience:
4–8 Years Role OverviewCKPC Properties is looking for a highly organised, proactive and result-oriented Executive Assistant (EA) to provide high-level executive support to C-suite executives and senior leadership. The ideal candidate must demonstrate exceptional coordination, stakeholder management, time management and communication skills, with the ability to manage multiple priorities, facilitate cross-functional collaboration and ensure timely execution of critical business commitments. This role requires an individual who can operate with a high degree of ownership, anticipate leadership requirements, manage complex schedules, coordinate with key stakeholders and drive accountability through structured follow-ups. We are looking for a professional who can act as a trusted executive partner, ensuring seamless coordination between leadership, internal departments and external stakeholders.

Key Responsibilities
1. Executive & Calendar Management
• Manage executive calendars, appointments, meetings and daily schedules efficiently.
• Prioritise engagements based on business urgency and leadership requirements.
• Ensure optimum utilisation of executive time through effective planning and scheduling.
• Coordinate internal and external meetings, including agendas, presentations and meeting logistics.
• Proactively anticipate scheduling requirements and avoid calendar conflicts. 2. C-Suite & Stakeholder Management
• Serve as a key coordination interface between C-suite executives, senior leadership, HODs and external stakeholders.
• Coordinate with business leaders, clients, consultants, vendors and strategic partners.
• Maintain professional communication and ensure timely information flow.
• Handle sensitive discussions, executive correspondence and confidential information with discretion.
• Build strong skilled relationships across all levels of the organisation. 3. Cross-Functional Coordination & Execution
• Coordinate with multiple departments to drive execution of leadership priorities.
• Track action items,



decisions and commitments arising from management meetings.
• Maintain structured action trackers with clear ownership, timelines and progress updates.
• Follow up proactively with stakeholders to ensure timely task completion.
• Identify delays, dependencies and critical issues and escalate them appropriately.
• Ensure that key management decisions are translated into actionable deliverables. 4. Meeting Management & Governance
• Organise leadership meetings, business reviews and strategic discussions.
• Prepare meeting agendas, briefing notes and relevant presentations.
• Record and circulate Minutes of Meetings (MoM).
• Track action points and monitor closure of agreed deliverables.
• Ensure stakeholders are adequately prepared for important meetings and discussions. 5. Communication & Documentation
• Draft, review and manage professional emails, official correspondence and executive communications.
• Prepare presentations, reports, summaries and management updates.
• Maintain organised records of important documents, decisions and communications.
• Ensure accuracy, clarity and timely communication across stakeholders. 6. Priority & Time Management
• Manage multiple assignments with competing priorities and deadlines.
• Distinguish between urgent, important and routine matters.
• Ensure timely reminders and follow-ups on critical commitments.
• Anticipate leadership requirements and take proactive measures.
• Maintain a high level of responsiveness, discipline and execution efficiency. 7. Travel & Executive Support
• Coordinate domestic and international travel arrangements, accommodation and itineraries.
• Manage official engagements, conferences and business meetings.
• Coordinate expense statements, reimbursements and related documentation.




• Provide end-to-end executive support whenever required. Required Skills & Competencies
• Exceptional coordination and organisational skills.
• Strong stakeholder management and interpersonal abilities.
• Excellent time management and prioritisation capabilities.
• Strong follow-up, execution and task-closure orientation.
• Excellent verbal and written communication skills.
• Ability to interact confidently with C-suite executives and senior leadership.
• Strong problem-solving, decision-making and multitasking abilities.
• High degree of professionalism, confidentiality and discretion.
• Proficiency in MS Office, Outlook, Excel, PowerPoint and digital collaboration tools. Preferred Candidate Profile
• 4–8 years of experience as an Executive Assistant or in a similar executive support role.
• Prior experience supporting C-suite executives, CEOs, MDs, Directors or senior leadership.
• Experience in Real Estate, Corporate, Consulting, Infrastructure or other professionally structured business environments will be preferred.
• Proven ability to manage complex schedules and coordinate with multiple senior stakeholders.
• Strong ownership mindset with the ability to work independently in a fast-paced environment. Key Performance Indicators (KPIs)
• Effective executive calendar and time management.
• Timely closure of management action points and commitments.
• Quality of stakeholder coordination and communication.
• Accuracy and timeliness of meeting documentation and reports.
• Proactive follow-up and escalation management.
• Ability to anticipate executive requirements and independently manage priorities.
• Overall efficiency of executive support and coordination. The Ideal Candidate An exceptionally organised and mature professional with strong executive presence, excellent coordination abilities and a proactive approach to stakeholder management. Someone who takes ownership, drives follow-ups, manages priorities effectively and ensures that no important commitment or business deliverable slips through the cracks.

📌 Executive Assistant (Bengaluru)
🏢 CKPC Properties
📍 Bengaluru