About the Company
Outhouse is one of India's leading bridge-to-luxury jewellery and accessories brands, celebrated for its bold design language, exceptional craftsmanship, and global vision. Founded by sisters Kaabia and Sasha Grewal, Outhouse has established a robust presence across retail, e-commerce, and international markets. As we continue to scale globally, we're looking for an exceptional People Leader to help shape the next chapter of our growth. This is an opportunity to build a high-performing organization, strengthen our culture, and partner directly with the founders in creating an environment where exceptional people thrive. Position: Senior Executive – HR ( Operations, Recruitment & People Support) Reporting To :Senior HR Manager / HR Business Partner

Location:
Gurgaon

Experience:
2–4 years of relevant HR experience, preferably within retail, luxury, fashion, lifestyle, D2C, e-commerce or consumer-facing organizations.

About the Role
At Outhouse, you'll have the opportunity to build something meaningful. We are looking for a highly organized, proactive & execution-driven HR professional who can support the day-to-day people function while taking strong ownership of Talent Acquisition and HR Operations. The role requires someone who understands the pace and talent requirements of a growing D2C and luxury business and is comfortable managing recruitment across corporate, e
- commerce, marketing, creative, retail and support functions. The role will work closely with the Senior HR Manager / HRBP and will be responsible for ensuring seamless execution across recruitment, onboarding, employee lifecycle management, HR operations, performance management coordination, employee engagement, HR reporting and people processes The ideal candidate should be equally comfortable coordinating multiple recruitments, managing employee documentation, following up with managers, maintaining accurate HR data and ensuring that HR processes are closed on time.

Key Responsibilities
1. Talent Acquisition – Key Priority Talent Acquisition will be one of the most important responsibilities of this role. The candidate will:
• Manage end-to-end recruitment support across corporate, retail and D2C functions.
• Source candidates through LinkedIn, Naukri, Indeed, recruitment consultants, references and other relevant platforms.
• Build candidate pipelines for recurring and critical positions.
• Understand hiring requirements across: E-commerce, Digital Marketing, Performance Marketing, Brand Marketing, CRM, Merchandising, Retail, Creative / Content / Graphic designers , Operations, Finance and Support Functions
• Screen profiles and conduct first-level candidate assessments.
• Coordinate interviews with hiring managers and leadership.
• Ensure quick and disciplined follow-up with candidates.
• Maintain accurate recruitment trackers and hiring dashboards.
• Track offer-to-join ratio, interview conversion, source effectiveness and time-to-hire.
• Coordinate references and pre-employment checks.
• Support offer discussions, documentation and joining closure.
• Maintain an active talent pool for future positions.
• Support employer branding and recruitment communication where required. The candidate should understand that hiring for a D2C / luxury business requires strong judgment around both capability and brand fit. 2.



Recruitment MIS & Tracker Management The candidate must be highly disciplined with data and trackers. They will be responsible for maintaining:
• Open Positions Tracker
• Recruitment Pipeline Tracker
• Candidate Interview Tracker
• Offer Tracker
• Offer-to-Join Tracker
• Recruitment TAT Tracker
• Source-wise Hiring Tracker
• Hiring Manager Feedback Tracker
• Consultant / Agency Tracker
• Upcoming Manpower Requirement Tracker All trackers must be updated consistently and shared through structured weekly reporting. 3. HR MIS & People Analytics / Weekly HR MIS , Dashboard & Monthly HR Reporting Maintain accurate and updated HR MIS across the organization, including:
• Employee Master
• Current Headcount Tracker
• Department-wise Manpower Tracker
• Joining Tracker
• Open positions / Recruitment TAT
• Exit Tracker
• Attrition Tracker
• Attendance Tracker
• Leave Tracker
• Probation / Confirmation Tracker
• Contract Renewal Tracker
• Appraisal / PMS Tracker
• Training Tracker
• Employee Engagement Calendar
• HR Action Tracker
• Maintain HR trackers and Calendar / PJP planners.
• Weekly HR Dashboard
• Monthly HR MIS
• Highlight delays, risks and pending actions proactively rather than waiting for follow-ups. The person should be comfortable converting HR data into simple, clear reports for management review. 4.
Onboarding & Employee Lifecycle
• Manage complete Pre -Joining & joining documentation.
• Prepare & issue offer letters, appointment letters and other employee documentation.
• Coordinate employee background verification wherever required.
• Maintain accurate personnel files and HRMS records..
• Ensure all system access, ID cards, uniforms, email IDs and relevant tools are ready before joining. Coordinate structured induction programs and first-week plans with department heads.
• Ensure new employees understand company policies, culture, reporting structures and expectations.
• Track onboarding completion and collect new-joiner feedback.
• Support transfers, promotions, increments and employee movements.
• Manage resignation documentation and exit formalities.
• Coordinate exit interviews and maintain exit data. 5. Employee Lifecycle Management Own and coordinate employee documentation across the complete employee lifecycle, including:
• Joining
• Confirmation
• Probation extensions
• Promotions
• Transfers
• Salary revisions
• Increment letters
• Performance Improvement Plans
• Warning / disciplinary letters
• Resignations
• Exit documentation
• Full & Final coordination
• Experience and relieving letters
• Ensure documentation is accurate, confidential and completed within defined timelines. 6. Performance Management Support
• Support the Senior HR Manager / HRBP in running the Performance Management System.
• Maintain KRA / KPI records and PMS trackers employee performance documentation.
• Coordinate quarterly, mid-year and annual performance review calendars.




• Follow up with managers to ensure performance reviews are completed within timelines.
• Maintain appraisal trackers and performance documentation.
• Support Performance Improvement Plans and employee development plans.
• Assist in maintaining succession planning, high-potential employee and career progression data.
• Prepare relevant PMS reports and dashboards. 7. HR Operations & HRMS
• Maintain the employee master database and ensure accuracy of employee records.
• Regularly update HRMS systems.
• Manage employee personal files and documentation.
• Track attendance, leave, roster and shift data across corporate offices and stores.
• Maintain probation, confirmation and contract renewal trackers.
• Coordinate employee transfers and changes in reporting structure.
• Ensure HR processes and documentation comply with company policies. 8. Payroll & Compensation Support
• Prepare and validate monthly payroll inputs.
• Coordinate attendance, leave, incentives, deductions, new joiners and exits with Finance / payroll partners.
• Ensure payroll inputs are accurate and submitted within defined timelines.
• Maintain salary revision and increment documentation.
• Support compensation benchmarking exercises wherever required. 9. Employee Engagement & Culture
• Support the annual employee engagement calendar.
• Coordinate employee recognition and reward programs.
• Conduct pulse surveys and collate employee feedback.
• Handle first-level employee queries and escalate sensitive matters appropriately.
• Support initiatives that strengthen communication, collaboration and employee experience
• Assist in driving company values and culture across corporate and retail teams. 10. Employee Relations & Policy Implementation
• Act as the first point of contact for routine employee queries.
• Ensure HR policies are communicated and implemented consistently.
• Support grievance documentation and resolution.
• Assist with disciplinary processes and maintain appropriate records.
• Maintain confidentiality while handling sensitive employee information. Support policy rollouts and employee communication Skills & Competencies We are looking for someone who is:
• Highly organized and process-driven
• Robust at follow-up and closure
• Comfortable managing multiple priorities simultaneously
• Excellent with Excel / Google Sheets and MIS
• Strong in recruitment coordination and candidate management
• Familiar with D2C and retail talent profiles
• Clear and professional in written and verbal communication
• Confident interacting with hiring managers and candidates
• High on ownership and accountability
• Detail-oriented and accurate
• Discreet and trustworthy with confidential information
• Comfortable working in a fast-paced, founder-led environment
• Proactive rather than dependent on constant supervision Preferred Background
• MBA / PGDM in Human Resources preferred.
• 2–4 years of HR experience.
• Prior experience in D2C, luxury, fashion, jewellery, beauty, retail, lifestyle or premium consumer brands strongly preferred.
• Exposure to recruitment across e-commerce, marketing, creative, retail and corporate functions will be a strong advantage.
• Strong working knowledge of Microsoft Excel / Google Sheets.
• Experience with HRMS platforms.
• Strong communication skills in English and Hindi.

📌 Senior Executive Human Resources (India)
🏢 Outhouse jewellery
📍 India