About The Prospect
• This role is for a strategic and operational leader responsible for overseeing all aspects of infrastructure, fabrication, and EPC projects from conception through final delivery, commissioning, and closure. The Project Manager acts as the central nerve centre of project execution, coordinating between internal engineering teams, external contractors, vendors, clients, and regulatory bodies to ensure projects are delivered on schedule, within budget, and to the highest quality and safety standards.
• The ideal candidate will combine strategic planning acumen with hands-on operational management, strong stakeholder communication, and the ability to identify and resolve complex technical, commercial, and logistical issues. They are the single point of accountability for project success and are expected to drive continuous improvement in project delivery processes. Role & Responsibilities
• Develop comprehensive project plans including scope definition, work breakdown structure (WBS), deliverables, milestones, and critical path analysis.
• Create detailed project schedules using industry-standard tools (Primavera P6, MS Project, or equivalent) incorporating resource requirements, dependencies, and realistic timelines.
• Identify all project phases: design, procurement, fabrication, delivery, installation, commissioning, and handover.
• Build contingency and buffer into schedules; distinguish between critical path activities and slack activities.
• Continuously update schedules based on progress and changing site conditions; track schedule variance and implement corrective actions.
• Communicate schedule baselines to all stakeholders; ensure alignment on key milestones and completion dates.
• Manage project closeout timelines including final inspections, defect rectification, and operational handover.
• Define and document project scope in clear, measurable terms aligned with client requirements, contract specifications, and regulatory standards.
• Prepare detailed scope of work (SOW) documents, specifications, and technical requirements for all project phases.
• Establish scope boundaries to prevent scope creep; clearly communicate what is and is not included in project delivery.
• Manage scope changes through formal change request procedures; assess impact on budget, schedule, and resources before approving changes.
• Maintain a scope baseline and track scope compliance throughout project lifecycle.
• Develop detailed project budgets including workmen, materials, equipment, subcontractors, overheads, contingency, and profit margins.
• Prepare cost estimates using historical data, vendor quotations, and industry benchmarks; validate estimates for accuracy and completeness.
• Track actual costs against budget; monitor cost variance and identify cost overruns early.
• Implement cost control measures: negotiate vendor rates, optimize procurement schedules, and minimize wastage.
• Prepare cost forecasts and estimates-to-completion (ETC) for reporting and decision-making.
• Manage cash flow planning; coordinate with finance team on invoicing, payment schedules, and accounts payable.
• Conduct regular cost reviews with finance and operations teams; recommend cost reduction initiatives without compromising quality or safety.
• Prepare budget variance reports for senior management; explain deviations and corrective actions.
• Allocate and schedule project resources including personnel (engineers, technicians, workmen), equipment, machinery, and materials across project phases.
• Prepare resource loading plans; identify resource bottlenecks and develop mitigation strategies.
• Coordinate with HR for personnel requirements; ensure adequate staffing levels, skill mix, and training on project requirements.
• Manage equipment procurement, rental, and deployment; ensure timely availability and proper utilization.
• Track resource utilization rates; identify inefficiencies and optimize resource deployment.
• Prepare resource forecasts for future projects; communicate resource requirements to procurement and operations teams.
• Ensure resources are deployed safely and in compliance with OSHA, workmen regulations, and company policies.
• Lead procurement activities: develop vendor lists, issue RFQs (Request for Quotations), evaluate bids, and recommend suppliers.
• Negotiate contracts with vendors and subcontractors ensuring fair terms, clear scope, realistic timelines, and quality commitments.
• Manage vendor performance through KPIs: on-time delivery, quality standards, cost compliance, and safety record.
• Prepare and manage purchase orders (POs) with clear specifications, quantities, delivery dates, and payment terms.
• Coordinate vendor delivery schedules with project logistics; manage material staging, storage, and inventory.
• Conduct supplier meetings to review performance, address issues, and plan future deliveries.
• Escalate vendor performance issues; implement corrective actions or vendor replacement if necessary.
• Maintain vendor relationships; ensure professional, collaborative engagement throughout project duration.
• Establish quality standards aligned with project specifications, industry standards, and client requirements.
• Prepare quality plans and inspection checklists for all project phases: design reviews, material inspections, workmanship checks, FAT (Factory Acceptance Tests), SAT (Site Acceptance Tests).
• Conduct first-pass inspection and quality audits; ensure compliance with drawings, specifications, and standards.
• Manage defects and rework; track quality issues through closure.
• Ensure design reviews are conducted with all stakeholders (internal engineering, clients, regulatory bodies) before implementation.
• Maintain quality documentation: inspection reports,



test certificates, material test certificates (MTC), welder qualifications, NDT reports.
• Implement continuous improvement initiatives to reduce defects and rework.
• Prepare quality reports for clients and management; maintain quality metrics dashboard.
• Identify project risks across technical, commercial, schedule, resource, regulatory, and safety domains.
• Assess risk probability and impact; prioritize risks using risk matrices.
• Develop mitigation strategies for high-impact risks; assign risk owners and track mitigation progress.
• Monitor emerging risks throughout project execution; update risk registers regularly.
• Establish contingency plans for critical risk scenarios (key person departure, supplier failure, design changes, site conditions).
• Prepare risk reports for senior management; communicate risk status and mitigation progress.
• Learn from post-project reviews; capture lessons learned and update organizational risk databases.
• Identify all project stakeholders: clients, project sponsors, internal teams (engineering, operations, finance, HR), contractors, vendors, regulatory bodies, and community representatives.
• Develop stakeholder engagement plans outlining communication frequency, channels, and message content for each stakeholder group.
• Conduct regular stakeholder meetings: project kick-off, design reviews, progress reviews, risk reviews, commissioning meetings.
• Prepare and distribute project reports: weekly progress reports, monthly status reports, financial reports, quality reports, and safety reports.
• Act as the primary point of contact for clients and senior management; address concerns promptly and professionally.
• Facilitate effective communication between internal teams and external contractors; clarify expectations and resolve miscommunications.
• Manage client expectations; communicate proactively about progress, risks, and changes.
• Maintain project documentation and communication logs for audit trails and accountability.
• Ensure 100% compliance with safety regulations: Factories Act, Building Safety Code, OSHA standards, client side safety standards and company safety policies.
• Prepare safety plans for all project phases; conduct safety risk assessments and implement controls.
• Mandate Personal Protective Equipment (PPE) and conduct safety inductions for all site personnel.
• Conduct daily safety toolbox talks and regular safety audits; track near-miss incidents and unsafe conditions.
• Investigate safety incidents; prepare incident reports and implement corrective actions to prevent recurrence.
• Maintain safety records, permits, and certifications (e.g., welder certifications, equipment inspection certificates).
• Coordinate with regulatory inspections; prepare documentation for government agencies and third-party audits.
• Promote a strong safety culture; ensure all team members understand and comply with safety procedures.
• Report safety metrics (safety incidents, near-misses) to management and implement safety improvement initiatives.
• Monitor project progress against baseline plan using project management software; track schedule variance, budget variance, and milestone achievement.
• Conduct regular project reviews (weekly/bi-weekly) with internal and external teams; discuss progress, identify issues, and plan corrective actions.
• Prepare progress reports for clients and senior management including: Schedule status (actual vs. planned completion %), Budget status (actual costs vs. budget, forecast), Quality status (inspection results, defects, rework), Safety status (incidents, near-misses, compliance), Risk status (open risks, mitigation progress), Upcoming activities and milestones.
• Use project dashboards and performance metrics to visualize project health; escalate issues promptly.
• Maintain project documentation including meeting minutes, decisions, action items, and correspondence.
• Conduct post-project reviews upon completion; document lessons learned and best practices for future projects.
• Identify project issues (schedule delays, cost overruns, quality problems, resource shortages, technical challenges, contractor disputes) early.
• Analyse root causes of issues; distinguish between symptoms and underlying problems.
• Develop solutions in collaboration with internal engineering, operations, and external contractors; evaluate options and recommend best path forward.
• Implement corrective actions; track implementation and verify effectiveness.
• Escalate unresolved issues to senior management with recommended solutions.
• Manage contractor disputes and performance issues professionally; resolve conflicts through negotiation and formal procedures if necessary.
• Document issue resolution for future reference and learning.
• Plan and oversee project commissioning including system tests, performance verification, safety certifications, and regulatory approvals.
• Prepare commissioning plans detailing test procedures, acceptance criteria, and sign-off authorities.
• Conduct FAT (Factory Acceptance Tests) with vendors/contractors; ensure equipment meets specifications before site delivery.
• Oversee SAT (Site Acceptance Tests) with clients; verify system performance and compliance with design intent.
• Prepare as-built documentation: final drawings, equipment schedules, operation manuals, maintenance manuals, as-built photos.




• Organize project handover: train client personnel on system operation and maintenance; provide all documentation packages.
• Resolve punch-list items and defects prior to final handover; coordinate with contractors for remediation.
• Obtain final client sign-off and project acceptance; prepare project closure documentation.
• Identify all regulatory requirements applicable to the project (building permits, environmental clearances, safety certifications, inspections).
• Prepare and submit permit applications; coordinate with regulatory agencies; track permit status.
• Maintain compliance documentation for audits (construction permits, safety certifications, welder qualifications, equipment inspection certificates).
• Ensure adherence to local labour laws (PF, ESI, contract labour regulations), environmental standards, and building codes.
• Coordinate third-party inspections (structural, electrical, HVAC, fire safety); prepare documentation for inspectors.
• Communicate regulatory requirements to internal teams and contractors; ensure organization-wide compliance.
• Prepare regulatory compliance reports for senior management.
• Lead project teams comprising internal engineers, site supervisors, technicians, and external contractors.
• Set clear expectations, roles, and responsibilities for all team members; ensure accountability.
• Conduct regular team meetings; communicate project goals, progress, and changes.
• Provide feedback and coaching to team members; recognize achievements and address performance issues.
• Foster a collaborative, respectful team culture; resolve interpersonal conflicts professionally.
• Empower team members to make decisions within their scope; support them in problem-solving.
• Identify training needs and support professional development of team members.
• Lead by example; demonstrate commitment to project goals, quality, and safety.
• Proficiency with Project Management Software: Primavera P6, MS Project, or equivalent tools for scheduling, resource planning, and cost tracking.
• Use ERP/ MIS systems for project planning & reporting.
• Prepare reports and dashboards using Excel, PowerPoint, or business intelligence tools.
• Maintain project documentation in organized file systems; implement version control.
• Utilize communication tools (email, video conferencing, collaboration platforms) for stakeholder engagement.
• Stay current with project management methodologies and industry best practices. Skills & Qualifications Must-Have
• Bachelor's Degree (B.
E. / B.
Tech) in Civil Engineering, Engineering Management, or related discipline.
• OR Diploma in Civil Engineering with substantial project management experience.
• Minimum 10 to 15 years of project management experience in infrastructure, fabrication, construction, or EPC sectors.
• Minimum experience of completing 3 to 5 projects successfully delivered from planning through commissioning.
• Substantial experience with project planning and scheduling using industry-standard software (Primavera P6, MS Project).
• Budget management: track record of preparing, tracking, and controlling project budgets; experience managing projects in the range of ₹2 Crore to ₹20+ Crore preferred.
• Resource management: proven ability to allocate, track, and optimize personnel and equipment resources.
• Stakeholder management: demonstrated experience managing relationships with diverse stakeholders (clients, internal teams, contractors, regulatory bodies).
• Quality assurance: hands-on involvement in quality planning, inspection, and defect management.
• Safety management: demonstrated commitment to safety compliance; experience with safety planning and incident management.
• Risk management: systematic approach to identifying, assessing, and mitigating project risks.
• Vendor/Contractor management: track record of negotiating contracts, managing vendor performance, and resolving disputes.
• Commissioning

experience:
involvement in system commissioning, FAT, SAT, and client handover activities.
• Proficiency with Primavera P6 or MS Project (mandatory); Excel, PowerPoint, ERP systems (preferred). Preferred
• MBA in Project Management, Business Administration, or Operations Management.
• Experience in one or more of the following: Multi-site or parallel projects, Fabrication and assembly projects, HVAC, refrigeration, or thermal systems installation, Pre-engineered building (PEB) erection and commissioning, Greenhouse or agricultural infrastructure projects.
• Project Portfolio Management: Experience managing multiple projects simultaneously; ability to prioritize and balance resources across projects.
• Agile/Hybrid Methodologies: Exposure to iterative project management approaches; flexibility to adapt methodologies to project context.
• International Projects: Experience working on projects spanning multiple locations, time zones, or cultural contexts.
• Project Automation & Analytics: Familiarity with project analytics, predictive scheduling, or data-driven project controls.
• Engineering Background: Technical understanding of on-site fabrication & installation processes; ability to evaluate technical solutions.
• ERP/MIS Systems: Hands-on experience with enterprise resource planning systems for procurement, inventory, and financial tracking.
• Lean & Continuous Improvement: Knowledge of Lean principles, Kaizen, or Six Sigma methodologies; track record of process improvement initiatives.
• Health, Safety & Environmental (HSE): Formal training or certification in workplace safety and environmental compliance.

Skills:
agile,estimation,iso9001,critical path method,cad,ms project,ashrae,reporting,erp,epcprojectmanager,pmbok,prince2,project management software,cpm,lean six sigma,primavera p6,forecasting,inframanager,epc,pmp

📌 Project Manager – Operations (Ranchi)
🏢 Duobridge
📍 Ranchi