Kollegeapply.com is an AI-powered higher education discovery platform designed to simplify how students explore colleges, courses, and career paths—both in India and globally. Acts as a centralized hub for higher education, bringing together everything a student needs in one place ?

Location:
Gurugram | ️ Full-Time | ?

Experience:
1+ Years

About the Role
We are seeking a detail-oriented Administration Executive with hands-on experience in office operations, vendor coordination, facility management, and MIS reporting. The ideal candidate will ensure smooth day-to-day functioning of the office, manage assets and vendors, and provide reliable administrative support across departments.

Key Responsibilities
Office Administration & Facility Management ● Oversee day-to-day office operations, ensuring efficiency and compliance with company policies. ● Manage housekeeping, pantry, and facility maintenance activities. ● Coordinate Annual Maintenance Contracts (AMC) for office systems and equipment. ● Handle courier dispatch, travel arrangements, and logistics support. Vendor & Asset Management ● Coordinate with vendors for procurement, service requests, and timely resolution. ● Maintain office assets, inventory records, and preventive maintenance schedules. ● Negotiate vendor contracts and ensure cost-effective solutions. MIS Reporting & Documentation ● Prepare and maintain MIS reports, asset registers,



and billing documentation. ● Track petty cash, GST invoice verification, and expense monitoring. ● Present periodic reports to management on office operations and asset utilization. Troubleshooting Support ● Provide first-level troubleshooting for office equipment (printers, biometric systems, meeting room devices). ● Coordinate with IT vendors for escalated issues and system maintenance. Coordination & Communication ● Act as the first point of contact for internal and external stakeholders. ● Support HR/Operations in onboarding logistics and employee engagement activities. ● Ensure workplace safety, cleanliness, and compliance with organizational standards. Eligibility & Skills ● Bachelor’s degree in Administration, IT, or related field. ● 1-2 years of experience in office administration, facility management, or vendor coordination. ● Robust knowledge of MS Office (Excel, Word, PowerPoint) and MIS reporting. ● Basic troubleshooting skills for hardware/software and networking. ● Excellent communication, organizational, and multitasking abilities. ● Ability to work independently and thrive in a fast-paced environment. ● A laptop & two wheeler is mandatory. Preferred Skills ● Experience in petty cash handling. ● Exposure to vendor management and contract negotiation. ● Familiarity with biometric devices, CCTV, and office equipment.

📌 Admin Executive (Gurugram)
🏢 Kollegeapply
📍 Gurugram