Job Title: Executive Assistant (Civil Construction)
Department: Executive Office / Administration
Reports To: Project Director / Managing Director / Senior Executives

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant with specialized experience in civil construction and government building projects. In this role, you will provide comprehensive administrative and operational support to senior leadership. You will act as a key liaison between project managers, department heads, and government authorities, ensuring smooth document management, scheduling, and project reporting.

Key Responsibilities

- Project Administration: Manage, format, and organize highly confidential government tenders, project proposals, contracts, and compliance documents.
- Calendar & Schedule Management: Coordinate executive calendars, schedule high-level stakeholder meetings, and manage project site visit timelines.
- Data Management & Reporting: Create, maintain, and analyze complex project trackers, budget sheets, and material inventories.
- Communication & Correspondence: Draft official letters, memos, and emails to government bodies, subcontractors, and internal teams.

Document Processing: Handle heavy data entry, draft meeting minutes (MOM), and transcribe technical project briefs with high accuracy.

Required Skills & Qualifications

- Industry Experience:



Proven track record as an Executive Assistant or Project Coordinator within the civil construction sector, specifically dealing with government building construction.
- Advanced Tech Skills: High proficiency in Advanced Excel (VLOOKUP, Pivot Tables, data automation) and the Google Workspace suite (specifically Google Calendar, Docs, and Sheets).
- Technical Typing & Tools: Fast and accurate typing speed, with hands-on experience utilizing specialized administrative/coding scripts like abscript for document formatting or automation.
- Computer Literacy: Strong overall command of computer systems, cloud storage organization, and digital workflow tools.
- Communication: Exceptional written and verbal communication skills tailored for qualified corporate and government environments.

Education

- Bachelors Degree: A graduation degree.
- Graduation/Construction Background (Preferred): Graduation /Construction Management is a massive advantage, as it helps the assistant understand technical government tenders, site blueprints, and construction jargon.(Civil engineers advantage)
- Computer Certifications: A certified course in Advanced Excel, Microsoft Office, or G-Suite administration, Abscript(google)
- Typing Certification: A formal typing certification (e.g., 30+ words per minute) is highly preferred for handling swift government documentation.

Experience: - 5+ years

Salary- 18000 to 30000

📌 Executive Assistant To Directors (Ranchi)
🏢 R S Agrawal Infratech
📍 Ranchi