Role & Responsibilities

1. Billing & Invoicing

- Prepare and process client invoices as per contract terms, LOAs, amendments, and project billing milestones.
- Verify billing data, supporting documents, certifications, and approvals before invoice submission.
- Coordinate with Sales, Project, Finance, and Commercial teams to ensure timely client billing.
- Track billed, unbilled, and pending invoices to support timely revenue realization.
- Resolve billing discrepancies and maintain accurate billing records.

2. MIS Reporting

- Prepare daily, weekly, and monthly MIS reports for management review.
- Generate project-wise and client-wise reports related to billing, collections, outstanding receivables, project status, and EMD recovery.
- Maintain billing trackers, receivables aging reports, and recovery status reports.
- Analyze data and provide accurate inputs to support management decisions and revenue planning.
- Ensure timely submission and accuracy of all management reports using MS Excel

3. EMD Tracking & Recovery

- Maintain records of EMD submissions, bid security, performance bank guarantees, security deposits, and retention money.
- Track tender status and identify EMDs and deposits eligible for refund or release.
- Coordinate with clients, procurement departments, and Finance teams for timely recovery of EMDs and release of bank guarantees.
- Follow up regularly on pending refunds and outstanding recoveries.
- Maintain reconciliation reports for recovered and pending EMD, security deposit, and retention amounts.

4.



Documentation & Coordination

- Maintain organized records of tenders, LOAs, contracts, amendments, invoices, and commercial correspondence.
- Coordinate with internal departments regarding billing, collections, outstanding payments, and EMD recovery.
- Support Finance and Audit teams by providing the required documentation and reports.
- Ensure compliance with company policies, contractual requirements, and internal financial procedures.

Preferred Candidate Profile

- 27 years of relevant experience in billing, MIS reporting, commercial operations, or sales support.
- Experience in engineering, infrastructure consultancy, construction, or EPC organizations is required.
- Exposure to government tenders, client billing, and EMD recovery processes is highly preferred.
- Experience with Railway, Road, Municipal Corporation, or PSU projects will be an added advantage.
- Strong knowledge of MS Excel, including PivotTables, VLOOKUP/XLOOKUP, data analysis, and MIS reporting.
- Strong analytical and numerical skills, with excellent follow-up, coordination, and documentation abilities.
- Ability to manage multiple projects, tasks, and deadlines effectively.

Educational Qualification

Bachelor's degree in Commerce, B.E/ B.Tech in Civil, Accounting, Management, or Engineering.

Job Details

- Designation: Billing / MIS / EMD Recovery Executive
- Department: Sales
- Location: New Delhi and Patna, Bihar
- Experience: 2-7 Years
- Employment Type: Full time
- Reporting To: Vice President - Sales

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