Overall Contracts Management

- Lead and manage the complete contracts function for the Hydro Electric and RCC Dam Project.

- Develop and implement contract management strategies in line with project objectives, contractual obligations, cost, quality, and schedule requirements.

- Ensure effective administration of EPC, Civil, E&M;, infrastructure, subcontract, consultancy, and other project-related contracts.

1. Tendering & Contract Award

- Review tender documents, BOQ, specifications, drawings, commercial conditions, and scope of work.

- Support tendering, bid evaluation, commercial negotiations, and finalization of contractors/subcontractors.

- Identify commercial and contractual risks before award and recommend appropriate mitigation measures.

- Ensure proper preparation and execution of LOI, LOA, Work Orders, Agreements, and Contract Documents.

1. Contract Administration

- Monitor contractors' compliance with contractual terms and conditions.

- Administer contracts from award through completion, including extensions, amendments, variations, claims, and final settlement.

- Ensure timely issuance of contractual notices, instructions, certificates, and correspondence.

- Maintain complete and accurate contract records and documentation.

1. Claims & Variation Management

- Review and assess contractor/subcontractor claims related to additional works, delays, escalation, idle resources, disruption, and other contractual matters.

- Manage variation orders, deviations, extra items, substituted items, and rate analysis.

- Evaluate entitlement, quantum, and contractual validity of claims.

- Lead negotiations and settlement of claims while protecting the company's commercial interests.

1. Cost & Commercial Management

- Monitor contract values, commitments,



expenditure, and commercial exposure.

- Review interim payment applications, measurement records, RA bills, and final bills in coordination with the Project, QS, Planning, Finance, and Engineering teams.

- Ensure payments are made strictly as per contractual provisions and approved measurements.

- Monitor cost impact of variations, claims, extensions, and contractual changes.

1. Time Extension & Delay Management

- Review contractors' applications for Extension of Time (EOT).

- Analyze delays, critical path impacts, contractor responsibilities, and employer-related delays.

- Coordinate with the Planning team for delay analysis and preparation of contractual recommendations.

- Ensure timely contractual action for delays, non-performance, and failure to achieve milestones.

1. Contractual Compliance & Risk Management

- Ensure compliance with contract conditions, applicable laws, statutory requirements, and company policies.

- Identify contractual, commercial, and financial risks and develop mitigation strategies.

- Monitor performance securities, advance payment guarantees, retention, insurance, warranties, and other contractual securities.

- Ensure timely renewal and validity of all contractual guarantees and securities.

1. Contractor Performance Management

- Monitor contractor performance against contractual milestones, deliverables, quality requirements,



and commercial obligations.

- Issue notices for non-compliance, delays, defective work, and contractual breaches where required.

- Recommend corrective actions, recovery measures, or contractual remedies.

1. Dispute Resolution

- Lead contractual dispute resolution with contractors, consultants, and subcontractors.

- Manage negotiations, dispute avoidance, mediation, adjudication, arbitration, and other contractual proceedings in coordination with the Legal Department.

- Prepare contractual positions, records, evidence, and supporting documentation for disputes.

1. Coordination with Project Functions

- Coordinate closely with Project Head, Construction, Engineering, Planning, QA/QC, Finance, Procurement, and Legal teams.

- Provide contractual and commercial inputs for project decisions.

- Participate in project review meetings and advise management on contractual implications of technical and execution decisions.

1. Contract Documentation & Reporting

- Maintain a comprehensive database of all project contracts, amendments, correspondence, claims, variations, notices, and approvals.

- Prepare periodic contracts MIS covering contract status, variations, claims, EOT, disputes, liabilities, and commercial risks.

- Provide regular contractual and commercial updates to Project Management and Corporate/Head Office.

1. Project Close-Out

- Manage contract close-out, reconciliation, final measurements, final bills, release of retention, and performance securities.

- Ensure settlement of all outstanding claims, variations, disputes, and contractual obligations.

- Coordinate preparation of contract completion and close-out documentation.

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