Role OverviewWe are looking for an experienced and dependable Senior Administrative & Executive Operations Associate who can work closely with senior leadership and take ownership of executive assistance, administrative coordination, and routine finance operations.

The position involves managing executive schedules, coordinating meetings, handling business correspondence, maintaining documentation, and ensuring that daily administrative activities run smoothly. In addition, the candidate will assist with payroll coordination, expense management, financial documentation, and other business-related activities.

We are looking for someone who is comfortable taking initiative, anticipating leadership requirements, managing multiple responsibilities, and ensuring that key tasks are completed on time.

Key Responsibilities1. Executive & Leadership Support

- Work closely with the Founder, CEO, and senior leadership to manage day-to-day executive requirements.
- Maintain executive calendars, schedule appointments, organize meetings, and manage scheduling conflicts.
- Monitor emails, manage correspondence, and ensure timely responses and follow-ups.
- Coordinate internal and external meetings, prepare agendas, and maintain records of discussions and action items.
- Manage travel arrangements, reservations, and other executive-related requirements.
- Prepare business presentations, reports, spreadsheets, and other documents.
- Keep track of important deadlines, commitments, and pending tasks.
- Act as a coordination point between leadership, internal teams, vendors, and external stakeholders.

2. Administrative & Operational Management

- Oversee routine administrative activities and ensure proper documentation and record management.
- Maintain digital filing systems, business records, and confidential documents.
- Coordinate vendor communication, service requirements, and administrative follow-ups.




- Assist with internal coordination and ensure smooth execution of day-to-day business activities.
- Maintain trackers, update records, and monitor pending administrative tasks.
- Identify gaps in existing administrative processes and suggest improvements.

3. Finance & Business Administration

- Assist with maintaining financial records, bookkeeping, and transaction documentation.
- Coordinate payroll-related information, verify inputs, and follow up on processing.
- Maintain records of invoices, payments, reimbursements, and business expenses.
- Assist with bank and credit card statement reconciliations.
- Support expense tracking, budget monitoring, and basic financial reporting.
- Coordinate with accountants, payroll providers, and relevant stakeholders for finance-related requirements.
- Ensure financial documents and records are properly maintained and updated.

Required Skills & Qualifications

- 3+ years of experience in Executive Assistance, Executive Administration, Administrative Operations, or a similar position.
- Demonstrated experience working directly with a Founder, CEO, or senior leadership team.
- Strong understanding of executive coordination, calendar management, meeting scheduling, and professional correspondence.
- Experience managing administrative workflows, documentation, and operational records.
- Working knowledge of payroll coordination, bookkeeping, invoice management, expense tracking, or financial administration.
- Excellent written and verbal communication skills.
- Strong organizational abilities, attention to detail, and time-management skills.
- Ability to handle confidential information and exercise sound judgment.
- Proficiency in Microsoft Office, Google Workspace, and other relevant business tools.
- Ability to work independently and manage multiple priorities in a remote setup.
- Comfortable working the 8:00 PM – 5:00 AM IST night shift.

📌 Senior Administrative & Executive Operations (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai