Location: Mumbai (Head Office)

Employment Type: Full-Time | Work from Office + Site Visits

Work Arrangement: Approximately 70% Office and 30% Project-Site Travel

Preferred Industries: Land Acquisition, Infrastructure, EPC, Construction, Real Estate, Power Transmission, and Project-Based Organisations

About the Company The company is a Mumbai-headquartered renewable energy EPC and land aggregation company involved in developing and executing renewable energy infrastructure projects across India.

Our operations include Wind Turbine Generator (WTG) installation and commissioning, land acquisition, right-of-way (ROW) coordination, 33kV transmission lines, solar energy projects, and Battery Energy Storage Systems (BESS).

With approximately 130 employees and active project sites across Karnataka, Maharashtra, Madhya Pradesh, and Andhra Pradesh, EPIPL works with multiple stakeholders to execute renewable energy and infrastructure projects.

About the Role

We are looking for a proactive, detail-oriented, and highly accountable Project Coordinator to independently coordinate land acquisition and renewable energy infrastructure projects across multiple locations.

The selected candidate will primarily manage end-to-end land acquisition project coordination (approximately 90% of the role), with additional responsibility for monitoring wind turbine installation and commissioning projects and ensuring timely client billing (approximately 10%).

The role involves coordinating with field teams, tracking land parcels and project milestones, working with Google Earth Pro and KMZ/KML maps, verifying site progress, managing vendors, preparing quotations, maintaining project documentation, and coordinating client billing.

This is an individual contributor position requiring someone who can independently investigate project issues, verify information, follow up with stakeholders, identify delays, and drive activities towards completion.

We are not looking for someone who simply collects project updates and forwards them to management. We need someone who takes ownership, verifies information, identifies problems, and ensures timely resolution.

Key Roles & Responsibilities

1. Land Acquisition Project Coordination & Tracking

- Independently coordinate end-to-end land acquisition activities across multiple project locations.
- Work closely with field teams to monitor land identification, owner negotiations, documentation, agreements, registration, and handover.
- Maintain accurate parcel-wise trackers containing survey numbers, landowners, land extent, negotiated prices, acquisition stages, and payment status.
- Track land acquisition targets, progress, pending documentation, registrations, and expected completion dates.
- Verify reported land acquisition progress against supporting documents, maps, and project requirements.
- Identify delays involving landowners, documentation, pricing, registrations, or other project dependencies and coordinate corrective actions.
- Monitor land acquisition costs against approved budgets and flag deviations.
- Ensure project management receives accurate and verified updates rather than unconfirmed field reports.

2. Google Earth Pro, KMZ/KML Mapping & Land Verification

- Use Google Earth Pro to review, create, edit, and maintain KMZ/KML files for land acquisition projects.
- Identify and mark land parcels, survey boundaries, access roads, project locations, and overlapping land areas.
- Draw polygons, measure land areas and distances, and review proposed project layouts.
- Maintain an updated master KMZ file reflecting the acquisition status of individual land parcels.
- Cross-check field team updates against maps, survey information, and available documentation.
- Coordinate with surveyors and field teams to resolve mapping discrepancies and verify land measurements.
- Support project planning and reporting through accurate maps, parcel layouts, and location-based information.

3. Transmission Line Right-of-Way (ROW) Coordination

- Coordinate land-related requirements for transmission line projects of 33kV and above.
- Understand transmission line route alignments, tower locations, ROW corridors, and land access requirements.
- Map transmission line routes and tower locations using KMZ/KML files.
- Track tower-wise and span-wise ROW progress, landowner permissions, and compensation status.
- Coordinate documentation and follow-ups relating to tower footing compensation, corridor compensation, and crossing permissions.
- Work with field teams, landowners, vendors, and relevant authorities to resolve ROW-related obstacles.
- Identify alternative alignment or tower-placement possibilities where land acquisition or ROW issues delay progress, coordinating their review with the relevant project stakeholders.
- Maintain clear trackers for pending ROW permissions, compensation, agreements, and project constraints.

4. Land Documentation, Agreements & Registration Coordination

- Collect, organise, and verify land-related documents received from field teams and landowners.
- Coordinate with title advocates, documentation agencies, surveyors, and other relevant stakeholders.
- Track document collection, title verification, agreement preparation, registration schedules, and land handover.
- Maintain organised records of landowners, survey numbers, ownership details, and pending documentation.
- Identify missing documents, ownership discrepancies, co-owner issues, and other gaps requiring clarification.
- Follow up with responsible stakeholders to ensure documentation and registration activities are completed within planned timelines.
- Maintain project-wise documentation trackers and ensure required records are available for internal and client review.

5. RFQ, BOQ,



Costing & Quotation Preparation

- Review client Requests for Quotation (RFQs), Bills of Quantities (BOQs), and project scope documents.
- Understand project requirements, quantities, specifications, deliverables, and commercial assumptions.
- Coordinate with vendors and internal stakeholders to obtain competitive rates for project activities.
- Collect and compare at least three vendor quotations for procurement and service requirements.
- Prepare detailed Excel-based costing sheets covering quantities, vendor rates, overheads, margins, and other relevant expenses.
- Prepare accurate client quotations, including scope assumptions, exclusions, and commercial details, for Director review and approval.
- Identify missing scope information, pricing discrepancies, and commercial risks before quotations are finalised.
- Support project estimation and commercial documentation through accurate calculations and records.

6. Vendor Development, Negotiation & Management

- Identify, onboard, and maintain a reliable vendor network across project districts and locations.
- Coordinate with land surveyors, DGPS/drone survey agencies, title advocates, documentation agents, liaison service providers, and local transport vendors.
- Source vendors through local market research, references, existing networks, and field team recommendations.
- Obtain quotations, compare rates, evaluate vendor capabilities, and negotiate commercial terms.
- Assess vendors based on pricing, experience, capacity, service quality, and previous performance.
- Maintain updated vendor databases with contact details, service capabilities, rates, and past performance.
- Coordinate vendor assignments, deadlines, deliverables, and payment-related documentation.
- Resolve vendor-related issues and ensure timely completion of assigned services.

7. Wind Turbine Installation & Commissioning (WTG I&C;) Project Oversight

- Coordinate with WTG installation and commissioning teams to understand ongoing project progress.
- Monitor daily site updates covering completed locations, crane deployment, crew availability, operational delays, and pending activities.
- Review site progress reports against project plans, previous updates, and expected milestones.
- Identify discrepancies, delays, resource constraints, and other factors affecting project execution.
- Follow up with site teams to understand the causes of delays and their impact on timelines and costs.
- Track important project milestones and coordinate documentation required for billing.
- Maintain records of site-related issues, idle time, project progress, and pending client approvals.
- Provide concise, verified project status updates to management.

This responsibility focuses on project coordination, milestone monitoring, and billing rather than technical supervision of wind turbine installation. 8. Client Billing, Measurement Verification & Receivables Coordination

- Monitor project billing milestones and ensure invoices are initiated without unnecessary delays.
- Review and verify measurement sheets, work quantities, completion records, and supporting project documentation.
- Coordinate with field teams and clients to obtain measurement approvals and required sign-offs.
- Prepare and coordinate milestone-based billing for land acquisition and project activities.
- Ensure fixed monthly billing for applicable WTG contracts is processed on schedule.
- Maintain accurate billing trackers covering completed milestones, pending invoices, client approvals, payments received, and outstanding amounts.
- Coordinate with accounts and relevant stakeholders to resolve documentation or approval issues affecting invoicing.
- Monitor receivables against applicable MSME 45-day payment terms and follow up on overdue payments.
- Highlight billing delays, documentation gaps, and outstanding receivables to management.

9. Project Monitoring, Reporting & Stakeholder Coordination

- Act as the central coordination point between the Mumbai head office, field teams, vendors, clients, and management.
- Collect, analyse, and verify daily and weekly project progress information.
- Maintain structured Excel trackers for project milestones, parcel acquisition, ROW status, vendor deliverables, billing, and outstanding activities.
- Compare actual project progress against planned targets and identify delays or discrepancies.
- Follow up on pending activities with clearly assigned responsibilities and expected completion dates.
- Escalate unresolved issues with supporting facts, potential impact, and recommended actions.
- Prepare concise weekly management reports highlighting:
- Activities and milestones completed.
- Projects progressing according to plan.
- Delayed or at-risk activities.
- Pending decisions and management interventions required.
- Invoices raised and payments outstanding.
- Ensure timely closure of action items and maintain proper documentation of decisions and progress.

10. Site Visits, Project Audits & Field Coordination

- Undertake periodic visits to project locations across Karnataka, Maharashtra, Madhya Pradesh, and Andhra Pradesh.
- Visit rural project locations, including sites such as Jagalur and Nanded, as required.
- Independently verify reported land acquisition and project progress through on-ground inspections.
- Review land parcel status, field documentation,



project records, and pending site activities.
- Check relevant site administration records, including stores, diesel consumption logs, attendance, manpower details, permits, and insurance coverage lists.
- Coordinate with local field teams and service providers to understand and resolve operational challenges.
- Prepare structured site visit reports covering findings, discrepancies, action items, responsible persons, and target dates.
- Follow up after site visits to ensure identified issues are addressed and closed.

Candidate Requirements Mandatory Qualifications & Experience

- Graduate in any discipline.
- Previous hands-on experience in a Project Coordinator or similar role within land acquisition, real estate, infrastructure, EPC, construction, or field operations.
- Practical knowledge of transmission line projects (33kV and above), including route alignment, tower locations, right-of-way corridors, tower footing, compensation, and crossing permissions.
- Hands-on experience with Google Earth Pro, including navigation, polygon creation, measuring areas and distances, and opening, editing, and saving KMZ/KML files.
- Experience reading RFQs, BOQs, and measurement sheets and preparing detailed priced quotations using Microsoft Excel.
- Experience identifying, negotiating with, and maintaining a network of external vendors.
- Strong Microsoft Excel proficiency, including VLOOKUP/XLOOKUP, pivot tables, formulas, and independently maintained project trackers.
- Ability to independently monitor project progress, verify information, identify discrepancies, and follow up until issues are resolved.
- Excellent written English communication skills for professional emails, client correspondence, and management reports.
- Comfortable communicating in Hindi.
- Willingness to travel to remote and rural project locations for approximately 30% of working time, including stays of several days when necessary.
- Comfortable working as an individual contributor with complete responsibility for assigned project coordination activities.

Preferred Qualifications & Experience

- Previous exposure to land acquisition projects, land records, revenue offices, or land title documentation.
- Experience coordinating transmission line ROW activities and landowner-related issues.
- Familiarity with milestone-based client billing and fixed monthly contract billing.
- Working knowledge of QGIS or AutoCAD.
- Engineering qualification or technical education.
- Knowledge of Marathi or Kannada, particularly for coordinating with landowners, field teams, and local vendors.

Key: Prior experience in renewable energy, WTG installation, or solar engineering is not mandatory. EPIPL will provide training on relevant industry processes and technical requirements. Key Skills & Competencies

- Land Acquisition Coordination
- Project Coordination & Monitoring
- Google Earth Pro & KMZ/KML Mapping
- Transmission Line ROW Coordination
- RFQ, BOQ & Quotation Preparation
- Advanced Microsoft Excel & Reporting
- Vendor Development & Negotiation
- Project Costing & Billing Coordination
- Documentation & Compliance Tracking
- Field Operations & Site Coordination
- Stakeholder Management
- Problem-Solving & Independent Execution

What Makes a Candidate Successful in This Role? We are looking for someone who takes responsibility for project outcomes rather than simply passing information between stakeholders.

The ideal candidate should demonstrate:

1. Ownership & Accountability: Independently follow through on tasks, take corrective action, and ensure issues are resolved.

2. Attention to Detail: Verify land documents, survey numbers, measurements, mapping information, project quantities, and reported progress before accepting updates.

3. Problem-Solving: Investigate delays and discrepancies, understand their operational and commercial impact, and recommend workable solutions.

4. Robust Follow-Up Discipline: Consistently follow up with field teams, vendors, and clients until commitments and deliverables are completed.

5. Commercial Awareness: Understand project costing, quotation preparation, milestone-based billing, and the importance of timely client payments.

6. Organisational Skills: Independently maintain accurate trackers, project documentation, activity calendars, and reporting systems.

7. Field Readiness: Comfortably work with remote site teams, travel to rural locations, and verify operational progress on the ground.

Working Conditions

- The position is based at EPIPL's Mumbai head office.
- Approximately 70% of working time will be office-based, with 30% involving visits to remote project sites.
- Project-site visits may require staying at company guest houses in rural locations for several days.
- The selected candidate will work independently without direct reports.
- The role requires regular coordination with project stakeholders and high accountability for deliverables.

- Candidates must be comfortable managing responsibilities across multiple projects and locations.

Important Information for Applicants This is a hands-on project coordination role, with a strong emphasis on land acquisition, mapping, transmission line right-of-way, vendor coordination, project documentation, costing, and billing.

We are specifically looking for candidates who have personally managed project coordination activities and can demonstrate real examples of independently resolving issues, maintaining trackers, verifying field progress, and ensuring timely execution.

Candidates whose experience is limited to data entry, forwarding site reports, or administrative coordination without ownership of project outcomes may not be suitable.

Relevant domain training will be provided to candidates with strong foundational project coordination skills.

📌 Project Coordinator (Land Acquisition & Renewable Energy Projects) (Mumbai)
🏢 Seekgeeks.co
📍 Mumbai