Responsibilities

- Administration &
- Facility Management
- Manage day-to-day administration activities across corporate offices and project locations.
- Ensure productive operation and maintenance of workplace infrastructure, office facilities, and utilities.
- Drive workplace standards, space management, and office upkeep.
- Oversee office expansion, renovation, refurbishment, and relocation activities as required.

2. Vendor &
- Contract Management

- Manage end-to-end vendor selection, onboarding, and performance monitoring.
- Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
- Ensure service delivery as per agreed SLAs and contractual obligations.
- Monitor vendor costs and identify opportunities for cost optimization.

3. Security &
- Asset Management

- Coordinate with security teams to ensure workplace safety and access control.
- Oversee deployment and performance of security agencies.
- Manage company assets, inventory, office equipment, and infrastructure records.
- Ensure safeguarding of organizational assets and facilities.

4.

Employee

Services &

- Workplace Experience
- Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
- Address administrative concerns raised by employees and business stakeholders.
- Drive initiatives to improve workplace experience and employee satisfaction.

5. Compliance &
- Governance

- Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
- Conduct periodic audits of facilities, vendors, and administrative processes.
- Maintain all records, licenses, agreements, and compliance documentation.
- Support business continuity and emergency response planning.

6. Budget &
- Cost Control

- Prepare and manage annual administration budgets.




- Monitor administrative expenditures and optimize operational costs.
- Ensure efficient utilization of resources without compromising service quality.
- Generate MIS reports and dashboards for management review.

7.

Stakeholder

Management

- Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
- Coordinate with government authorities, local administration, landlords, and external agencies when required.
- Provide administrative support for leadership visits, corporate events, and business meetings.

Qualifications

Education

- Bachelor's Degree in any discipline.
- MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
- Certification in Facility Management, Administration, or Workplace Management will be an added advantage.

Experience
- 10-15+ years of experience in Administration, Facility Management, Corporate Services, or Workplace Operations.
- Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors preferred.
- Exposure to managing multi-location offices and project sites is highly desirable.

Key Competencies
- Administration Management
- Facility &
- Infrastructure Management
- Vendor &
- Contract Management
- Security Administration
- Asset Management
- Budgeting &
- Cost Control
- Employee Services
- Travel &
- Accommodation Management
- Compliance &
- Governance
- Stakeholder Management
- Negotiation &
- Vendor Relationship Management
- Problem Solving &
- Operational Excellence

Preferred Profile
- Strong experience in handling large-scale administrative operations.
- Proven track record in vendor management and operational cost optimization.
- Ability to manage multiple stakeholders and geographically dispersed locations.
- Strong planning, execution, communication, and people management skills.
- Experience handling administration for corporate offices, operational plants, or project sites.

📌 Lead - Admin (Sarkhej)
🏢 Adani Group
📍 Sarkhej