Job Summary

We are looking for an energetic, creative, and highly organized Wedding Event Coordinator & Office Executive (Male / Female) to join our growing event management team. In this role, you will be responsible for managing day-to-day office operations, handling client leads, creating visual design concepts, visiting event venues, and coordinating directly with vendors to execute flawless wedding events.

Key Responsibilities1. Office & Client Management

- Manage daily office operations and maintain administrative records.
- Handle incoming client inquiries, follow up on leads, and schedule consultations.
- Act as the primary point of contact for current clients to ensure clear communication and smooth execution of their wedding plans.

2. Design & Presentation Work

- Prepare creative presentations, mood boards, and design proposals using Canva.
- Maintain client data, budget spreadsheets, event schedules, and vendor lists using MS Office (Word, Excel, PowerPoint).
- Assist in developing new decor themes and concepts for upcoming wedding events.

3. Venue Planning & Decor Coordination

- Visit wedding venues to measure space, evaluate layout, and plan decor placements accordingly.
- Coordinate with vendors (florists, fabricators, lighting teams, caterers, sound/AV teams, etc.)



to negotiate rates and book decoration items.
- Ensure all theme elements, props, and rentals arrive at the venue on schedule.

4. In office Event Execution

- Work on-site during wedding events to oversee setup, vendor arrivals, and decoration placement.
- Troubleshoot any last-minute setup issues to ensure the venue matches the approved plan.

Requirements & Qualifications

- Technical Skills:
- Good command of MS Office (Excel, Word, PowerPoint).
- Hands-on proficiency in Canva (for creating proposals, mood boards, and designs).
- Communication: Excellent verbal and written communication skills in English.
- Personal Traits: Strong organizational skills, attention to detail, multitasking ability, and a creative eye for decor and aesthetics.
- Mobility: Willingness to visit event venues and vendors locally as required.

Working Hours & Flexibility

- Flexible Schedule: Standard office hours apply on non-event days.
- Event Requirements: During active events, working hours are flexible and may increase according to the event schedule, setup timeline, and client requirements (including late nights or weekends).

Work Location: In person

📌 Front Office Executive (Receptionist) (Kota)
🏢 MD EVENTS
📍 Kota