Executive Assistant (EA) to VP

Department: Purchase

Industry: Heavy Engineering / Manufacturing

Job Purpose To provide administrative, operational and coordination support to the VP, ensuring smooth execution of departmental activities, effective communication, documentation and timely follow-ups.

1. Roles & Responsibilities

1. Manage the VP's daily calendar, meetings and appointments.
2. Coordinate with internal departments, vendors and suppliers on behalf of the VP.
3. Prepare and maintain MIS reports, presentations, meeting minutes and purchase-related reports.
4. Follow up with the Purchase Team regarding pending Purchase Orders (POs), vendor quotations and material procurement.
5. Track important purchase activities, approvals and action points.
6. Maintain confidential documents, records, emails and departmental files.
7. Coordinate interdepartmental meetings and ensure timely closure of assigned tasks.
8. Assist in preparing purchase review reports and management presentations.
9. Handle official correspondence and communication on behalf of the VP.
10.



Monitor deadlines and provide regular updates to the VP.

2. Educational Qualification

- Graduate in any discipline.
- MBA / PGDM in Operations, Supply Chain or Management will be preferred.

1. Experience

- Experience as Executive Assistant, Personal Assistant, Management Assistant or Departmental Coordinator.

1. Technical Skills

- MS Excel, Word and PowerPoint.
- Professional email drafting and communication.
- MIS reporting and documentation.
- Meeting coordination and calendar management.
- Knowledge of SAP.

1. Industry Preference

- Heavy Engineering
- Machine Manufacturing
- Automobile / Auto Components
- Industrial Manufacturing
- Engineering and Capital Goods

1. Required Competencies

- Excellent communication and coordination skills.
- Robust follow-up and time-management abilities.
- Professional attitude and confidentiality.
- Attention to detail.
- Ability to handle multiple priorities.

Interested Candidate May Share Their Updated resume To [email protected]

📌 Executive Assistant To Vice President (Hapur)
🏢 Preet EPC P
📍 Hapur