We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to our executive leadership team. In this role, you will act as a trusted partner managing day-to-day operations, streamlining communications, and protecting the executive's time. The ideal candidate thrives in a fast-paced workplace, exercises exceptional judgment, and maintains strict confidentiality at all times.

Key Responsibilities

- Calendar Management: Design and optimize complex schedules, prioritizing critical meetings, resolving calendar conflicts, and protecting strategic focus blocks.

- Communication Link: Manage incoming emails, calls, and correspondence; draft professional communications, presentations, and reports on behalf of the executive.

- Travel Logistics: Coordinate comprehensive domestic and international travel itineraries, including flights, lodging, ground transportation, and necessary visas.

- Meeting & Event Coordination: Organize leadership summits, board meetings, and company eventsincluding agenda preparation, taking detailed minutes, and handling tech setups.

- Project Support: Track key action items, follow up on deliverables across departments, and assist with special strategic initiatives.

- Expense & Administrative Oversight: Manage expense reporting,



process invoices, file documentation, and maintain sensitive records securely.

Required Qualifications

- Experience: 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite or senior executives in a fast-paced corporate environment.

- Technical Skills: Advanced proficiency in Google Workspace and Microsoft Office Suite, alongside practical familiarity with modern GenAI productivity tools.

- Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Fluency in English and Tamil; spoken Hindi is a strong plus.

- Problem-Solving: Proven ability to anticipate needs, resolve complex logistical challenges independently, and manage shifting priorities with agility.

- Discretion: Uncompromising integrity and demonstrated experience handling highly sensitive corporate, operational, and financial data with absolute confidentiality.

Preferred Qualifications

- Candidates must hold a Bachelor’s degree in Business Administration or a related field. Equivalent degrees in areas such as Marketing, Management, or International Business are highly welcome, provided they demonstrate a comparable depth of analytical and commercial expertise.

📌 Executive Assistant (Chennai)
🏢 Caratlane
📍 Chennai