Conference Management Associate

Location- Jayanagar 3rd block, Bengaluru

Experience- 0-2 yrs

Employment Type- Full Time

About the Role

We are looking for an enthusiastic and driven Conference Management Executive to join our Conference team. In this entry-level position, you will play a hands-on role in delivering healthcare conferences—from filling delegate seats and securing sponsorships to building relationships with doctors and other healthcare professionals. If you thrive on face-to-face interaction, enjoy the energy of live events, and want to grow a career in conference and events management, this is your opportunity.

Key Responsibilities

Delegate Marketing & Registration

- Identify and reach out to target delegates—physicians, specialists, hospital administrators, and allied healthcare professionals.
- Conduct outreach via phone, email, and in-person visits to drive conference registrations.
- Meet healthcare professionals at clinics, hospitals, and industry gatherings to promote upcoming events and secure sign-ups.
- Maintain accurate delegate databases and track registration progress against targets.

Sponsorship Marketing & Sales

- Research potential sponsors (pharmaceutical companies, medical device firms, healthcare service providers) and build a prospect pipeline.
- Prepare and present sponsorship proposals; follow up to close agreements.
- Coordinate with sponsors on deliverables such as branding, booth placement,



and speaking slots.
- Assist with invoicing and ensure sponsor commitments are fulfilled before and during events.

Research & Market Intelligence

- Conduct desk research on industry trends, competitor conferences, and emerging topics relevant to the healthcare sector.
- Identify key opinion leaders and potential speakers for conference agendas.
- Gather feedback from delegates and sponsors post-event to inform future planning.

Relationship Management

- Serve as a point of contact for delegates and sponsors throughout the event lifecycle.
- Build and nurture long-term relationships with healthcare professionals to encourage repeat attendance and referrals.
- Represent the organisation professionally at external meetings, site visits, and networking events.

On-Site Event Support

- Assist with registration desks, delegate welcome, and sponsor coordination during conferences.
- Troubleshoot issues on the ground and ensure a seamless attendee experience.

Requirements

Must-Have

- Bachelor's degree
- Excellent verbal and written communication skills.
- Confidence and professionalism in face-to-face interactions with senior medical professionals.
- Solid organisational skills and ability to manage multiple tasks with competing deadlines.
- Self-motivated with a results-driven mindset.
- Willingness to travel locally and nationally as required.

📌 Conference Management Associate (Bengaluru)
🏢 Global Healthcare Academy
📍 Bengaluru