Admin & Facility Executive

About RINGS & I

Rings & I is an India's First Designer Diamond Ring Studio, redefining how people discover and buy diamond rings. With 1,84,000+ designer ring styles and a personalized, made-to-order approach, we empower customers to choose their ring, their style, and their budget. Through a seamless omnichannel and tech-enabled experience, we combine exceptional design,

transparency, and trust to create rings that celebrate life's most meaningful moments.

Vision To establish Rings & I as India's most trusted Designer Ring Studio, transforming the diamond ring-buying experience through personalization, innovation, and customer-centric excellence.

Position

Admin & Facility Executive

Working Days /Timings

Mon–Sat | 9:30 am to 6:30 pm

Function

Operations & Administration – NSO

Location

Head Office (Mumbai – Andheri West) & Multi-Store Retail Network

Role Summary

Rings & I is looking for a sharp, highly proactive, and energetic Admin & Facility Executive to seamlessly drive core administration, retail facility maintenance, vendor workflows, and municipal authority liaison across our growing store footprint and corporate office. This is a fast-paced, Management -facing role tailored for an agile problem-solver who takes complete executional ownership of operational readiness—ensuring zero store downtime and smooth day-to-day administrative momentum.

Key Responsibilities

- Retail AMC & Facility Calendar Execution:
- Take full ownership of the Annual Maintenance Contract (AMC) calendar across all retail stores post-New Store Opening (NSO) handover.
- Coordinate directly with Store Managers, HVAC technicians, electrical contractors,

security providers, and maintenance vendors to execute scheduled and emergency servicing seamlessly.
- Monthly Invoice & Utility Management:
- Streamline and process all monthly admin & facility invoices across various retail stores and corporate office (Rent, Electricity, Housekeeping, Maintenance, Internet, Water,

etc.).
- Audit utility bills for accuracy and process timely vendor payments to eliminate operational service disruptions.
- Local Authority & Government Liaison:
- Serve as the primary point of contact with local municipal authorities (BMC/local bodies), licensing officers, landlord representatives,



building management, and local police/civic bodies for routine administrative permissions, trade license renewals, and compliance matters.
- Item Procurement & Quick-Commerce Stocking:
- Manage monthly administrative item procurement for office and stores.
- Leverage quick-commerce platforms (Blinkit, Zepto, Swiggy Instamart) and quick local sourcing for instant replenishment of essential store and office consumables, ensuring zero operational downtime.
- Corporate Travel & Accommodation Bookings:
- Manage end-to-end travel arrangements for team members and leadership, including flights, train bookings, hotel accommodations, local cabs, and expense validation.
- Procurement & Fixed Asset Management:
- Maintain a centralized inventory and register of fixed assets (furniture, IT hardware,

signage, appliances) across headquarters and stores.
- Coordinate asset handovers, repairs, and annual verification audits.
- Startup Agility & On-Ground Execution Value-Adds
- Current Store Opening (NSO) Operational Readiness: Act as the boots-on-the-ground bridge between project teams and store operational readiness—handling pre-opening utility setups, local trade registration, pest control, and initial consumable stocking.
- Store Event & Campaign Support: Coordinate logistics, temporary setup approvals,

additional security personnel, and catering/cleaning support during flagship store launch events or festive high-footfall campaigns.
- Frugal Sourcing & Vendor Negotiations: Demonstrate a startup mindset by driving cost optimizations, negotiating competitive rates with local suppliers, and maintaining lean administrative expenditure without compromising quality.
- Rapid Crisis & Bottleneck Resolution: Serve as the go-to taskmaster for immediate,

unexpected operational hurdles (e.g., sudden water leakages, internet outages,

electrical tripping, or urgent localized supplies)



with speed and resourcefulness.

Desired Candidate Profile & Skillset

- Communication & Professional Demeanour: Excellent verbal and written communication skills with a clear, assertive, and professional personality to drive completion of assigned tasks with internal teams and external stakeholders.
- Linguistic Proficiency (English & Fluent Marathi): Strong fluency in Marathi (spoken and written) and English is essential to effectively liaise with local authorities, municipal officers,

local trade vendors, and regional service staff.
- Retail Background & Regional Network: Preferred experience in multi-state or multi-store retail brands. Candidates bringing an established network of regional vendors, technicians, and local contractors will be strongly preferred.
- Tech-Savvy & Email Discipline: Proficient with Google Workspace / MS Office (Excel, Word,

Outlook), digital bill management, quick-commerce apps, and clear, structured email communication.
- High Ownership & Proactiveness: Self-driven, highly accountable, and proactive—capable of anticipating operational bottlenecks before they impact retail customer experience or corporate workflow.

Key Performance Indicators (KPIs)

- Retail Facility & AMC Management
- Financial & Invoice Compliance
- Procurement & Quick-Commerce Stocking
- Municipal & Local Authority Liaison
- Startup Agility & NSO Support

Overall, Success Metric

Operational uptime and vendor tracking metrics measure the daily health and efficiency of administrative workflows. The ultimate measure of success for the Admin & Facility

Executive is whether our corporate office and retail store network operate with zero preventable downtime, seamless vendor accountability, and frictionless on-ground execution.

Growth Path

This role offers a fast-track growth opportunity based on demonstrated capability, high ownership, and operational excellence:

Admin & Facility Executive → Senior Admin & Facilities Manager → Lead of Retail

Operations & Administration The intended journey can happen over approximately three years, with progression based on performance, multi-store network expansion handling, and the ability to take on broader organizational ownership—not tenure.

📌 Assistant Facilities Administrator (Mumbai)
🏢 Diamond Headquarters Private
📍 Mumbai