Main Job: To check all materials coming into the office/factory and make sure the quantities and bills are correct.
Work Responsibilities
- Whenever any material comes into the office/factory, physically check and measure the quantity received.
- Check the material received against the Purchase Order (PO).
- Match the supplier's bill/invoice with the PO and the actual quantity received.
- Check whether the rates and quantities mentioned in the bill are correct.
- Inform the concerned person immediately if there is any difference in quantity, rate or material received.
- Maintain a daily record in Excel/Google Sheets of all materials received.
- Keep all purchase orders, bills and delivery challans properly organised.
- Follow up with suppliers for pending materials, short deliveries or incorrect bills.
- Coordinate with the purchase and accounts teams to ensure all bills are checked before payment.
- Handle basic office and administrative work whenever required.
Requirements
- Minimum 12th pass / Graduate.
- Basic knowledge of computers and Excel.
- Good with numbers and calculations.
- Must be organised, sincere and attentive to details.
- Should be comfortable checking and measuring fabrics and other materials.
- 2–3 years of experience in office administration, purchase or stores will be preferred.
Significant The person must ensure that every material received is checked and every supplier bill is verified before it goes to Accounts for payment. The objective is simple: Whatever we order, whatever we receive and whatever we pay for must match.