Job Duration: Temporary – 2 Months

Joining: Immediate

Contract Period: From date of joining until 31st December 2026.

Please Note: This is a short-term, full time position requiring immediate joining. The engagement will be for approximately two months, ending on 31st December 2026.

Key Result Areas (KRAs) – 18th ATOAI Annual Convention, Jim Corbett

- Pre-Event Coordination: Assist with planning, coordination and execution of the 18th ATOAI Annual Convention scheduled for 13–16 December 2026.
- Delegate Management: Coordinate delegate registrations, confirmations, accommodation requirements and communication.
- Hotel & Vendor Coordination: Liaise with hotels, event agencies, vendors and service providers to ensure timely arrangements.
- Travel & Logistics: Coordinate delegate arrivals, departures, transportation, airport and railway station transfers.
- Speaker & Guest Coordination: Manage speaker confirmations, profiles, session schedules and communication.
- Event Operations:



Assist in managing conference sessions, exhibition stalls, hospitality, event materials and on-ground requirements.
- Stakeholder Coordination: Coordinate with sponsors, tourism departments, partners, members and other stakeholders.
- Documentation & Follow-ups: Maintain event trackers, responsibility sheets, payment records, vendor details and progress reports.
- On-Ground Execution: Provide hands-on support at Jim Corbett during the convention to ensure smooth event operations.
- Post-Event Closure: Assist with vendor settlements, documentation, feedback collection and post-event reporting.

Expected Outcome: Successful coordination and execution of the 18th ATOAI Annual Convention, including pre-event preparations, on-ground management and post-event closure by 31st December 2026.

Work Location: In person

📌 Event Coordinator (North Sikkim)
🏢 Adventure Tour Operators Association Of India
📍 North Sikkim