Job Summary

​The Administration Procurement Sr. Executive/Manager is responsible for sourcing, negotiating, purchasing, and managing suppliers for administrative categories, including office supplies, integrated/facilities management services (hard and soft services), non-IT assets, consumables, and other indirect procurement requirements. The role ensures timely procurement, quality compliance, vendor management, adherence to company procurement policies, and cost optimization.

​Key Responsibilities

- ​Procurement & Sourcing
- ​Manage end-to-end procurement activities for administrative and indirect spend categories.
- ​Source and procure office stationery, pantry supplies, housekeeping materials, safety items, services, and other consumables.
- ​Procure non-IT assets such as office furniture, workstations, storage units, appliances, projectors, printers, and facility-related equipment.
- ​Conduct RFQs/RFPs, evaluate quotations, and recommend suppliers based on cost, quality, delivery, and service.
- ​Negotiate pricing, payment terms, service levels, and contracts to achieve cost savings.
- ​Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and contract documents.

​Facilities Management Procurement

​Procure facility management services including:

- ​Housekeeping
- ​Security services
- ​Pest control
- ​Office maintenance
- ​HVAC maintenance
- ​Electrical and plumbing services
- ​Transportation services
- ​Waste management
- ​Cafeteria and pantry services
- ​Coordinate with internal stakeholders to determine service requirements and service-level expectations.

​Vendor Management

- ​Develop and maintain a qualified professional vendor database.
- ​Lead vendor onboarding, compliance verification, and documentation management.




- ​Resolve supplier-related issues regarding quality, delivery, invoicing, and service levels.
- ​Evaluate vendor performance through periodic reviews.
- ​Contract & Cost Management
- ​Support contract negotiations and renewals.
- ​Monitor procurement spend and identify cost-reduction opportunities.
- ​Track budget utilization and ensure procurement activities remain within approved budgets.

​Compliance & Governance

- ​Ensure procurement activities comply with company policies and regulatory requirements.
- ​Maintain procurement records, vendor contracts, quotations, and approvals.
- ​Support internal and external audit requirements.
- ​Promote ethical sourcing and procurement practices.

​Required Qualifications

- ​Education
- ​Bachelor’s/Master’s Degree in Business Administration, Supply Chain Management, Commerce, Engineering, or related field.
- ​Skilled certifications such as CPSM, CPM, CIPS, or equivalent are desirable.

​Experience

- ​5–8 years of experience in procurement, indirect sourcing, administration procurement, or facilities procurement.
- ​Experience managing office administration procurement categories and facilities management contracts.
- ​Exposure to ERP systems such as Oracle, SAP, Coupa, or similar procurement platforms.

​Required Skills

​Technical Skills

- ​Procurement and sourcing
- ​Vendor management
- ​Contract negotiation
- ​Purchase order management
- ​Spend analysis and reporting
- ​ERP and procurement systems

​

Soft Skills

- ​Strong negotiation and influencing skills
- ​Excellent communication and stakeholder management
- ​Analytical and problem-solving abilities
- ​Attention to detail and documentation management
- ​Ability to manage multiple priorities and deadlines

📌 Sr. Executive / Manager – Non-IT Procurement (Chennai)
🏢 SD Innovations
📍 Chennai