Job Summary:

We are seeking an HR Operations Specialist to manage employee onboarding and offboarding and to support end-to-end payroll runs for US employees. The role requires accuracy, timely execution, and strong knowledge of US HR administration and compliance. The candidate will work closely with the US HR team and deliver a consistent employee experience from offer acceptance through separation.

Key Responsibilities:

Onboarding

- Manage the new hire lifecycle from offer acceptance to first day, including background check initiation, document collection, and system setup
- Create and maintain employee records in the HRIS and payroll system
- Coordinate I-9, W-4, state tax forms, and benefits enrollment with employees and the US HR team
- Schedule orientation sessions and track completion of onboarding tasks

Offboarding

- Process terminations, resignations, and role changes, including final pay timing and state requirements
- Coordinate access revocation, equipment return, and exit documentation with IT and facilities
- Process advantages termination and COBRA notification handoffs to the US HR team
- Maintain accurate separation records and exit documentation

Payroll Support

- Input and validate employee data changes (new hires, terminations, pay rate changes, deductions) before each payroll cutoff
- Support the US payroll run by reviewing variance reports, time and attendance exceptions, and adjustments
- Reconcile payroll inputs against HRIS records and escalate discrepancies to the US HR Manager
- Assist with year-end data preparation, such as W-2 address and status checks

General HR Operations

- Respond to employee HR inquiries within agreed SLAs and escalate complex cases appropriately
- Maintain HR documentation, audit trails,



and compliance records
- Support HR audits and internal process improvements

- Required Qualifications:

- Bachelor’s degree in Human Resources, Business Administration, or a related field
- 5+ years of HR operations experience, including onboarding, offboarding, and payroll data support
- Hands-on experience with a US payroll or HRIS platform such as ADP, Paychex, UKG, Workday, or BambooHR
- Working knowledge of US employment documentation (I-9, W-4) and onboarding and termination requirements
- Strong Excel skills (lookups, pivot tables, data validation)
- Excellent written and verbal English communication
- Ability to work the US Eastern shift and to work from the Chennai office

Preferred Qualifications:

- Experience supporting US HR teams from India or another offshore setup
- Familiarity with multi-state employment requirements
- SHRM-CP or SHRM-SCP certification, or equivalent
- Experience in a healthcare or regulated industry

Compliance Considerations:

- Onboarding and offboarding involve SSNs, I-9 documents, and bank details. Restrict access to least-privilege roles, and log all access.
- Confirm that the role does not require access to PHI. If benefits or COBRA records include health information, handle them under HIPAA policies and any required business associate arrangements.
- Final pay timing and COBRA notice deadlines vary by state and are federally regulated. Make sure the role includes a documented compliance checklist and an escalation path to the US HR Manager.
- Verify that I-9 and document-handling procedures for remote or offshore staff comply with US employment verification rules.
- Include confidentiality and data-security acknowledgments in the employment agreement.

📌 US HR Operations Specialist (Onboarding, Offboarding & Payroll Support) (Chennai)
🏢 Saisystems Health
📍 Chennai