Executive Assistant to CEO Business Operations & Sales

Location: Chennai

Experience: 3–6 years

Employment: Full-time

Role Overview

We are looking for a highly proactive and execution-oriented Executive Assistant to the CEO who can operate as an extension of the CEO’s office.

This is not a conventional administrative or secretarial role. The person will work closely with the CEO across Sales, Business Development, HR, Accounts and internal execution, independently driving follow-ups and ensuring commitments reach closure.

The EA should be comfortable speaking directly with prospects, customers, partners, employees and internal functional teams, while knowing when an issue requires CEO intervention.

Key Responsibilities

Sales & Business Development

- Proactively follow up with prospects, customers and business partners.
- Make follow-up calls and coordinate meetings, demos, proposals, NDAs and commercial discussions.
- Maintain the CEO's sales and partnership pipeline with clear next actions.
- Follow up with internal teams on proposals and customer commitments.
- Identify stalled opportunities and proactively drive the next step.
- Escalate important commercial opportunities or issues requiring CEO involvement.

HR Liaison
- Act as the CEO Office liaison with HR.
- Track recruitment, interviews, offers, onboarding and key employee actions.
- Follow up on appraisals, employee commitments and other HR matters requiring management attention.
- Bring exceptions and decisions to the CEO rather than routine operational updates.

Accounts & Payment Follow-up




- Coordinate with Accounts on invoices, collections and outstanding receivables.
- Track expected customer payments and proactively follow up where required.
- Monitor important vendor and operational payment commitments.
- Provide the CEO with a clear view of critical receivables, commitments and exceptions.
- Escalate payment delays or issues requiring CEO intervention.

CEO Office & Execution
- Track decisions, commitments and action items arising from CEO meetings.
- Follow up with internal and external stakeholders until closure.
- Prepare concise briefs before important meetings.
- Maintain a CEO action tracker covering priorities, owners and deadlines.
- Coordinate meetings and calendar priorities where required.
- Ensure important commitments do not get missed because of competing priorities.

Executive Updates & Escalation Provide the CEO with concise, decision-oriented updates covering:

Sales | Customers | Collections | HR | Key Projects | Pending Decisions | Upcoming Priorities

Apply an exception-based escalation approach:

- Green: Handle independently and close.
- Amber: Keep CEO informed through periodic updates.
- Red:



Escalate immediately for CEO intervention.

What We Are Looking For
- 3–6 years of experience in Executive Assistance, Business Coordination, Sales Coordination, CEO Office or a similar role.
- Excellent verbal and written communication skills.
- Confident in making professional calls to customers, prospects and senior stakeholders.
- Strong follow-up and closure orientation.
- Ability to coordinate across Sales, HR, Accounts and project teams.
- Good understanding of basic business, invoicing and commercial processes.
- Robust working knowledge of Excel/Google Sheets and business productivity tools.
- Ability to handle confidential information with discretion.
- Comfortable working in a fast-moving startup/entrepreneurial environment.
- Ability to distinguish between matters that can be handled independently and those requiring CEO intervention.

What Success Looks Like The successful candidate will ensure that:
- Sales and partnership opportunities are consistently followed through.
- Customer and payment follow-ups do not depend entirely on the CEO.
- HR and Accounts matters reach the CEO only when a decision or intervention is required.
- CEO commitments and action items are systematically tracked to closure.
- The CEO receives concise information about what needs attention, what needs a decision and what is already under control.

The objective of this role is simple: Reduce operational dependency on the CEO while increasing the speed of follow-up, execution and closure.

📌 Executive Assistant To CEO - Business Operations & Sales (Chennai)
🏢 Aaum Research And Analytics
📍 Chennai