– COMPANY SECRETARY

Designation: Company Secretary

Department: Legal & Corporate Affairs

Reporting To: Managing Director / Board of Directors

Qualification: Graduate, English communication Experience: 5–8 Years

Email to: [email protected]

Whatsapp: (phone hidden)

Job Purpose To manage the Company's corporate affairs, Director-related matters, legal agreements, statutory compliances, and secretarial functions, ensuring adherence to applicable laws, regulations, and corporate governance requirements across the Company and its group entities.

Key Roles & Responsibilities

1. Corporate & Company Affairs

- Manage overall corporate secretarial affairs of the Company and group entities.
- Maintain statutory registers, records, minutes, resolutions, and corporate documents.
- Coordinate company incorporation, amendments, restructuring, and other corporate matters.
- Liaise with ROC, MCA, and other regulatory authorities.

2. Director & Board Affairs

- Coordinate Board Meetings, AGM, EGM, and other committee meetings.
- Prepare agendas, notices, board resolutions, minutes, and meeting documentation.
- Handle Director appointments, resignations, disclosures, DIN, DSC, and statutory declarations.
- Coordinate directly with the MD, Directors, and Promoters on corporate matters.

3. Agreements & Legal Documentation

- Draft, review, vet, and manage NDAs, MOUs, service agreements, consultancy agreements, vendor agreements, lease agreements, and other contracts.
- Monitor agreement renewals, expiry dates, and contractual obligations.
- Coordinate with external legal consultants and advocates for legal vetting and opinions.

4. Statutory & Regulatory Compliance

- Ensure compliance with the Companies Act, 2013, MCA regulations, and other applicable laws.
- Handle ROC filings,



annual returns, statutory forms, and regulatory submissions.
- Maintain compliance calendars and ensure timely completion of statutory filings.
- Coordinate with statutory auditors, internal auditors, and secretarial auditors.

5. Corporate Governance & Legal Coordination

- Ensure effective corporate governance and compliance practices.
- Monitor related-party transactions, statutory approvals, and regulatory requirements.
- Handle legal notices, correspondence, and coordination with external legal counsel.
- Monitor changes in applicable laws and advise management accordingly.

6. Group Company Coordination

- Oversee secretarial and compliance activities across group companies.
- Coordinate with Finance, HR, Legal, and other departments for statutory requirements.
- Provide regular updates to management on compliance status, pending matters, and regulatory obligations.

Required Skills & Competencies

- Strong knowledge of Companies Act, 2013, ROC and MCA compliance.
- Expertise in corporate documentation, legal agreements, and Board procedures.
- Solid drafting, communication, and coordination skills.
- Ability to independently manage Director and corporate affairs.
- High level of confidentiality, accountability, and attention to detail.

Key Performance Indicators (KPIs)

- Timely completion of statutory and ROC filings.
- Effective management of Board and Director-related affairs.
- Timely drafting, execution, and renewal of agreements.
- Proper maintenance of statutory records and corporate documents.
- Zero compliance defaults due to missed deadlines.
- Effective coordination and compliance management across group companies.

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits

- Food provided
- Paid sick time
- Provident Fund

Work Location: In person

📌 Company Secretary & Compliance Assistant (Chennai)
🏢 UCAL Aero Tech
📍 Chennai