Jr Project Coordinator in water treatment industry

Job Summary : The Project Coordinator supports the planning, execution, and delivery of water and wastewater treatment projects by coordinating schedules, documentation, vendors, and internal teams.

Roles & Responsibilities

- Provide technical support and troubleshooting for mechanical and system-related issues.
- Prepare and maintain daily progress reports.
- Handle subcontractor and client billing, including reconciliation and authorization.
- Ensure accurate entry of bills and forward approved invoices to accounts for payment processing.
- Prepare and issue debit notes for recovery related to rework or faulty workmanship as per site recommendations.
- Maintain complete billing records and measurement books.
- Study tender specifications and BOQs, and extract quantities from drawings.
- Ensure compliance with local regulations, environmental standards, and client requirements.
- Assist in tracking project budgets, forecasts, and cost variations.
- Coordinate with site engineers for timely submission of billing documents.
- Assist in preparation of variation orders, extra item justifications, and claims.
- Maintain billing logs, payment trackers, and pending approval records.
- Support finance/accounts team with required billing and payment documentation.
- Ensure timely submission and approval of documents from client/consultant.
- Maintain document control systems for site and head office coordination.
- Coordinate with site engineers for updated progress and as-built information.

Documents & Billing (Client & Site)

Project Documentation

- Prepare, compile, and maintain all project-related documents including:

- Work completion reports

- Daily/weekly/monthly progress reports

- Measurement sheets and site records

- Drawings, BOQs, and technical submittals





- Ensure timely submission and approval of documents from client/consultant.

- Maintain document control systems for site and head office coordination.

- Coordinate with site engineers for updated progress and as-built information.

Client Billing / RA Bills

- Prepare and submit Running Account (RA) bills / progress invoices to clients based on site progress.

- Coordinate with site teams to collect:

- Measurement books

- Work completion certificates

- Joint measurement confirmations

- Ensure billing aligns with BOQ, contract terms, and approved variations.

- Follow up with clients/consultants for bill certification and approvals.

- Track billing status, certified amounts, deductions, and payments received.

Site & Commercial Coordination

- Coordinate with site engineers for timely submission of billing documents.
- Assist in preparation of variation orders , extra item justifications, and claims.
- Maintain billing logs, payment trackers, and pending approval records.
- Support finance/accounts team with required billing and payment documentation.

Compliance & Records

- Ensure all billing and documentation complies with contract requirements.
- Maintain proper records for audits and project close-out.
- Assist in final bill preparation and project handover documentation.

Technical Skills :

- Proficiency in MS Office (Excel, Word, PowerPoint); project tools like MS Project.
- Ability to work with cross-functional and site-based teams.
- Strong organizational and multitasking abilities.

Required Qualifications :

- Bachelor’s degree / Diploma in Mechanical Engineering or a related field.
- Minimum of 2 to 4 years of experience in Water treatment industry

Location: New Delhi

Salary Up to: 40k

Pay: ₹30,000.00 - ₹40,000.00 per month

Advantages :

- Provident Fund

Work Location: In person

📌 Project Co-ordinator (Delhi)
🏢 Maxwell Projects
📍 Delhi