1. Job Purpose

To oversee and manage the overall administrative operations of the school, ensuring smooth day-to-day functioning of the campus, effective utilization of resources, maintenance of infrastructure, staff coordination, statutory compliance, and implementation of management policies.

2. Key Roles and Responsibilities

A. Administration & Operations

- Manage the day-to-day administrative activities of the school campus.
- Ensure smooth functioning of all non-academic departments.
- Coordinate with the Principal, HODs and management for administrative requirements.
- Implement school policies, procedures and management instructions.
- Monitor administrative staff performance and ensure accountability.

B. Infrastructure & Facility Management

- Supervise the maintenance of school buildings, classrooms, laboratories, toilets and common areas.
- Ensure proper functioning of electricity, water supply, generators, furniture and other facilities.
- Coordinate housekeeping, security, gardening and maintenance teams.
- Ensure cleanliness, hygiene and safety standards across the campus.
- Identify repair and maintenance requirements and arrange timely solutions.

C. Staff & Manpower Management

- Monitor the attendance, punctuality and discipline of non-teaching staff.
- Allocate duties and responsibilities to administrative and support staff.
- Coordinate manpower requirements with the HR department.
- Ensure proper duty allocation for housekeeping, security, office assistants and other support teams.
- Report staff-related issues to the Principal and HR department.

D. Transport Management

- Monitor school transportation operations and vehicle maintenance.
- Ensure proper route planning and timely bus operations.
- Coordinate with drivers, attendants and transport supervisors.
- Ensure vehicle documents, permits, insurance and fitness certificates are valid.
- Monitor student safety during transportation.





E. Procurement & Inventory Management

- Handle campus-level procurement requirements.
- Maintain records of stationery, furniture, equipment and other school assets.
- Monitor stock availability and prevent unnecessary expenditure.
- Obtain quotations and follow the approved procurement process.
- Ensure proper documentation of purchases and inventory.

F. Safety & Statutory Compliance

- Ensure implementation of fire safety and emergency procedures.
- Monitor CCTV, security arrangements and visitor management.
- Maintain statutory records, licences and certificates.
- Coordinate safety inspections and emergency drills.
- Ensure compliance with applicable school safety regulations.

G. Finance & Documentation

- Coordinate with the Accounts Department regarding administrative expenses.
- Monitor petty cash and campus-level expenditure as per approved limits.
- Maintain bills, vouchers, purchase records and administrative documents.
- Ensure proper utilization of the allocated administrative budget.
- Submit periodic administrative reports to management.

H. Parent & Visitor Coordination

- Ensure proper reception and visitor management.
- Coordinate with parents regarding campus-level administrative concerns.
- Address complaints related to facilities, transport and general administration.
- Ensure professional communication and timely resolution of issues.

3. Educational Qualification

- Any Bachelor's Degree; MBA in Administration / Operations Management will be an added advantage.




- Additional certification in facility management or administration is preferred.

4. Experience

- 5–8 years of experience in school administration, facility management or institutional operations.
- Experience in handling large school campuses and multiple support teams will be preferred.

5. Required Skills & Competencies

- Strong administrative and leadership skills.
- Excellent communication and coordination abilities.
- Problem-solving and decision-making skills.
- Knowledge of MS Excel, Word and administrative software.
- Budgeting and cost-control skills.
- Team management and conflict-resolution abilities.
- Ability to handle emergencies and work under pressure.

6. Key Performance Indicators (KPIs)

Area

Performance Indicator

Campus Maintenance

Timely resolution of maintenance issues

Cleanliness

Campus hygiene and cleanliness standards

Staff Management

Attendance, punctuality and discipline

Transport

Timely and protected transportation

Procurement

Cost-effective purchasing and stock control

Safety

Compliance with safety requirements

Documentation

Accuracy and timely submission of records

Parent Support

Timely resolution of administrative complaints

Budget

Control over administrative expenses

7. Reporting & Accountability

- Submit daily operational updates to the Principal.
- Submit monthly administrative performance reports to management.
- Escalate major maintenance, safety and compliance issues immediately.
- Ensure all administrative activities are carried out within the authority and budget approved by management.

Note: The AO should primarily focus on campus administration and non-academic operations, ensuring that the Principal can concentrate on academic leadership and student performance.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Adminstrative Officer (Salem)
🏢 TAAC Institutions
📍 Salem