Personal Assistant (PA)/Executive Assistant to the Director

About the Role:

We looking for a highly organised, proactive and professional Personal Assistant to provide comprehensive administrative and executive support to the Director. The selected candidate will assist in coordinating professional engagements, meetings, events and organisational activities across both responsibilities. The ideal candidate should possess excellent communication skills, strong organisational abilities, discretion and the capability to manage multiple priorities efficiently.

Key Responsibilities

1. Executive & Administrative Support

• Manage the Director's daily schedule, appointments, meetings and calendar.

• Coordinate internal and external meetings and ensure timely follow-ups.

• Handle phone calls, emails, correspondence and official communications.

• Prepare meeting agendas, minutes, presentations and reports.

• Maintain confidential documents, records and important information.

• Manage reminders, deadlines and daily task priorities.

2. Business Coordination

• Coordinate with internal departments and team members on behalf of the Director.

• Follow up on important business activities, projects and assignments.

• Assist in preparing business proposals, presentations and official documents.

• Coordinate meetings with universities, institutional representatives, business partners and other stakeholders.

• Track pending tasks and ensure timely completion.

• Support the Director in business development and strategic engagements.

3. Leadership & Event Coordination





• Coordinate the Director's official responsibilities as Chairperson of JITO

• Manage meetings, appointments and communications with JITO members and office bearers.

• Coordinate JITO events, conferences, networking sessions and official programmers.

• Assist with event planning, invitations, registrations and guest coordination.

• Maintain communication with committee members, dignitaries and external stakeholders.

• Prepare meeting agendas, event schedules and follow-up reports.

4. Travel & Schedule Management

• Arrange domestic and international travel, flights, accommodation and transportation.

• Prepare travel itineraries and meeting schedules.

• Coordinate logistics for business meetings, conferences and official events.

• Ensure smooth scheduling and time management.

5. Communication & Relationship Management

• Act as a professional point of contact between the Director and internal/external stakeholders.

• Draft emails, letters, WhatsApp messages and official communications.

• Maintain professional relationships with clients, partners, universities and JITO representatives.





• Handle sensitive communications with confidentiality and professionalism.

Required Skills & Qualifications

• Graduate in any discipline; additional qualifications in management or administration are preferred.

• 2–5 years of experience as a Personal Assistant, Executive Assistant or in a similar administrative role.

• Excellent verbal and written communication skills.

• Strong command of MS Office, Google Workspace and email management.

• Excellent time management and multitasking abilities.

• Solid coordination, interpersonal and problem-solving skills.

• Ability to manage confidential information and work under pressure.

• Professional personality, positive attitude and attention to detail.

Preferred Candidate Profile

• Presentable, confident and professionally articulate.

• Proactive and capable of working independently.

• Comfortable interacting with senior management, business leaders and dignitaries.

• Flexible with working hours when business meetings or official events require it.

• Willing to travel occasionally for business and organisational commitments.

Key Performance Indicators (KPIs)

• Efficient management of the Director's calendar and appointments.

• Timely completion and follow-up of assigned tasks.

• Effective coordination of business and JITO activities.

• Accuracy and professionalism in official communication.

• Successful management of meetings, travel and events.

• Maintaining confidentiality and building strong professional relationships.

📌 Executive Assistant (Mumbai)
🏢 ProHreach Hiring Solution
📍 Mumbai