Key job responsibilities / JD

Job Description Project Manager-Pavements

Infrastructure / Construction Projects

Job Title: Project Manager

Department: Project / Operations

Reporting To: Site In-charge

Location: Project Site

1. Job Purpose

To plan, coordinate, monitor and control project execution, ensuring timely completion of project milestones while maintaining quality, safety, cost efficiency and contractual compliance. The Project Manager will lead project teams, optimise resources, manage client coordination and ensure effective execution across assigned zones or workstreams.

2. Key Responsibilities & Accountabilities

A. Contract & Methodology Management

- Understand and interpret the complete contract, including scope of work, conditions, payment terms, milestones, EOT, liquidated damages, variations and claim clauses.
- Review and obtain approval for method statements for different zones and develop methodologies for major and critical activities.
- Evaluate execution methods based on cost, time, quality and productivity.
- Ensure all activities commence only after approval and communication of the relevant method statements.

B. Project Planning & Resource Management

- Develop and monitor project milestones, zone-wise schedules and execution targets in coordination with the Site In-charge.
- Consolidate labour and equipment requirements across zones and finalise resource plans.
- Coordinate with labour contractors and support their engagement through approved Work Orders (WO).
- Review and approve section-wise look-ahead plans and execution schedules.

C. Communication & Coordination

- Ensure project plans, targets and execution priorities are communicated effectively across all levels, including site teams and labour.
- Participate in labour and site coordination meetings to ensure alignment on project objectives.




- Coordinate with planning, design, execution and other support teams to resolve project-related issues.

D. Plant & Machinery (P&M;) Management

- Finalise zone-wise equipment deployment plans in coordination with the Site In-charge and P&M; In-charge.
- Monitor equipment utilisation, productivity and hiring costs on a monthly basis.
- Ensure timely release or demobilisation of hired equipment once the assigned work is completed.

E. Technical Leadership & Execution

- Provide technical guidance and practical solutions to site execution teams.
- Ensure construction activities comply with approved drawings, technical specifications, applicable standards and contractual requirements.
- Coordinate technical requirements between planning, design, execution and client teams.
- Resolve technical challenges affecting project progress, quality and productivity.

F. Project Monitoring, Reporting & Review

- Ensure regular preparation and maintenance of DPRs, equipment and diesel reports, cash flow statements, updated project plans and baseline tracking.
- Review zone-wise progress reports and identify deviations against planned targets.
- Take corrective actions to address delays, resource constraints and execution challenges.
- Prepare monthly project progress reports and client updates.

G. Financial Management, Payments & Claims





- Review and forward at least three extra-scope claims per month in coordination with Head Office (HO).
- Verify local rates and quotations attached to Purchase Requests (PRs).
- Follow up with clients for withheld payments and ensure their release in subsequent bills.
- Identify contractual disputes and raise claims promptly in coordination with HO and relevant authorities.
- Review pending claims weekly and ensure timely preparation and submission of monthly claims.

H. Client Communication & Coordination

- Support the preparation of responses to client queries, observations and official correspondence.
- Coordinate with client representatives to resolve project execution and contractual matters.
- Maintain qualified communication and ensure timely responses to client requirements.

I. Documentation & Compliance

- Ensure proper maintenance of internal documentation, including:
- Monthly project progress reports.
- Zone-wise review reports.
- Equipment deployment plans.
- Claim registers and tracking records.
- Ensure timely submission of external documentation, including:
- Monthly client progress updates.
- Extra item and contractual claim submissions.
- Withheld payment follow-ups.
- Responses to client queries and correspondence.
- Ensure copies of all external communications and submissions are shared with Head Office.

J. Team Management & Development

- Mentor Level 3 leads and below to strengthen technical and managerial capabilities.
- Develop dependable backup resources capable of independently managing responsibilities during absence.
- Promote teamwork, accountability, collaboration and continuous improvement within project teams.

3. Functional Competencies

- Project planning, scheduling and milestone management.
- Resource planning and utilisation management.
- Construction methodology

📌 Project Manager (Kutch)
🏢 Vishal Infrastructure
📍 Kutch