Job Summary

We are seeking a detail-oriented and process-driven T&E; Process Associate with strong accounting fundamentals and hands-on experience in ERP systems. The ideal candidate will have a solid understanding of end-to-end Travel & Expense (T&E;) processes in a shared services environment, including airline, hotel and cab invoice processing, employee expense reimbursements and corporate card reconciliations, while ensuring policy compliance, accuracy and timely processing.

Key Responsibilities

- T&E; Invoice Processing: Process airline, hotel, cab and other travel-related vendor invoices end to end, including validation against booking data, GST/tax code and cost centre checks, and posting in the ERP.
- Expense Claims & Reimbursements: Audit employee expense claims against the Travel and Expense Policy, verify supporting documents and approvals, and ensure accurate and timely reimbursements through NEFT or payroll.
- Corporate Card & Travel Partner Reconciliation: Reconcile corporate card statements and travel agency booking data with invoices and ledger balances, and follow up on open items, unmatched bookings and cancellations or credit notes.
- Accruals & Month-End Closing: Prepare T&E; provisions for bookings and invoices not yet received, post accrual entries, clear provisions on invoice booking and support month-end closing activities.
- Stakeholder Relations: Serve as the primary contact for travellers, the travel desk, approvers and travel vendors on queries related to claim status, invoice discrepancies and policy clarifications.
- Reporting & MIS: Prepare T&E; aging,



pending-approval and provision reports, track SLAs and outstanding items, and highlight policy deviations and exceptions to management.
- Compliance & Audits: Ensure adherence to internal controls and statutory requirements such as GST (including ITC on travel invoices) and TDS. Check for duplicate and policy-violating claims and provide documentation and support for internal and external audits.

Technical / Functional Skills

- Strong knowledge of accounting principles and concepts (journal entries, accruals/provisions, ledger reconciliation, Trial Balance, P&L;)
- Working knowledge of T&E; processes and policies, including airline, hotel and cab invoicing, per diem, expense claims and corporate card transactions
- Hands-on experience with ERP systems such as SAP, Oracle, Tally, or similar; exposure to expense or invoice workflow tools (e.g., SAP Concur, Cimmra) is an advantage
- Understanding of GST and TDS applicable to travel expenses, including ITC eligibility on air, hotel and cab invoices
- Proficient in MS Excel.
- Good understanding of T&E; controls, duplicate checks, compliance, and month-end provisioning activities

Required Qualifications

- Education:



Bachelors degree in accounting, Finance, or Commerce (B.Com) is typically preferred.
- Experience: 2–5 years (flexible based on skill set) of experience in Travel & Expense, accounts payable or a similar finance role, preferably in a shared services environment.
- Software Proficiency: Hands-on experience with ERP systems like SAP, Tally, etc.; exposure to expense management tools is a plus.
- Technical Skills: Intermediate to advanced proficiency in MS Excel (VLOOKUPs, Pivot Tables) for reconciliations and reporting.

Core Competencies

- Attention to Detail: Exceptional accuracy in verifying claims, invoices and supporting documents against policy.
- Problem-Solving: Ability to resolve booking-to-invoice mismatches, duplicate claims and reimbursement disputes efficiently.
- Communication: Strong verbal and written skills for interacting with travellers, approvers, travel desk and vendors.
- Policy Orientation & Integrity: Commitment to policy compliance and discretion in handling confidential employee travel and expense data.
- Time Management: Ability to prioritize tasks and meet SLAs and tight month-end deadlines in a fast-paced workplace.

Role: Finance - Other, Industry Type: Pharmaceutical & Life Sciences, Department: Finance & Accounting, Employment Type: Full Time, Permanent Role Category: Finance Education UG: Any Graduate read more

Key Skills Skills highlighted with ‘‘ are preferred keyskills Accounts PayableTravel And Expense Invoice ProcessingExpense Management

📌 T&E Process Associate Shared Services (Mumbai)
🏢 Cipla
📍 Mumbai