Job highlights

- Location: Gurgaon,India.

Job type: Full time.

Reports To: European Retail Purchasing Manager

- Maintain buying-related master data accurately.

- Process data uploads as required,validating files before and after loading.

- Required Skills and Qualifications. Industry-Specific Experience

- Proficient in Excel (lookups,pivot tables,data cleansing),Outlook and Teams.

Job Details

- Job Title: Retail Purchasing Administrator

- Location: Gurgaon, India

- Job type: Full time

- Reports To: European Retail Purchasing Manager

Role Overview

The Retail Purchasing Administrator at Trek plays a key role in ensuring that the right products are delivered to Trek stores in the right quantities at the right time. By processing store orders accurately and promptly, the role helps maintain stock availability, control inventory costs, and support customer satisfaction and sales growth.

The role is responsible for processing store replenishment orders for all European Direct Owned Trek Stores (DOTS), covering Trek and third-party Parts &

- Accessories (P&A;). This includes raising and managing purchase orders in JDE, using Ascend EPOS data and supplier B2B portals, processing data uploads, and flagging supply issues to the Retail Buyers. The role follows established ordering rules and is encouraged to suggest improvements wherever inefficiencies are seen.

Key Responsibilities

Store Ordering &
- Purchase Order Processing (80%)

- Process replenishment orders for all EMEA DOTS stores, covering Trek and third-party P&A;, following established ordering rules and parameters.

- Raise, amend and confirm purchase orders in JDE, using Ascend EPOS stock and sales data to ensure orders are accurate.

- Send, receive and reconcile orders, confirmations and updates with suppliers through their B2B portals.

- Process data uploads as required, validating files before and after loading.





- Maintain buying-related master data accurately.

- Complete daily ordering within agreed turnaround times, taking advantage of working hours ahead of the EMEA start of day.

Exception Management &
- Communication (10%)

- Monitor late, short or unconfirmed supplier orders and escalate supply issues to the Retail Buyers.

- Keep stores and Retail Buyers informed of order status and any issues that may affect product availability.

- Respond promptly to store and supplier queries relating to orders.

Continuous Improvement (10%)

- Identify inefficiencies or errors in ordering rules, data and processes, and propose improvements to the Retail Buyers and manager.

- Help refine ordering rules and procedures, and keep process documentation up to date.

- Track and report on order accuracy and turnaround time

Required Skills and Qualifications

Industry-Specific Experience

- Experience in purchasing, supply chain, inventory or order processing is desirable.

- Understanding of retail purchasing, inventory metrics or the bike industry are all desirable.

Technical Skills

- Proficient in Excel (lookups, pivot tables, data cleansing), Outlook and Teams.

- Experience with JDE or other ERP, EPOS systems or supplier B2B portals is beneficial.

- Accurate preparation and validation of data files for upload.

- Knowledge of AI tools is encouraged

Analytical &
- Problem-Solving Skills

- Strong numerical reasoning and excellent attention to detail.

- Spots anomalies in orders and data and suggests practical process improvements.

Communication

- Clear written and spoken English for working with EMEA stores, suppliers and Retail Buyers.

- Team-oriented and proactive; manages own workload to daily deadlines.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Retail Purchasing Administrator (Panipat)
🏢 Trek Bikes
📍 Panipat