Key Responsibilities

1.

Admin

Sourcing & Tendering

- Manage the end-to-end tendering process for requirements of corporate admin and cross functional departments including office fit-outs, facility management, IT infrastructure, corporate travel agencies, and employee medical/life insurance.

- Prepare and issue RFP and RFQ packages based on internal stakeholder briefs for both the Dubai and India locations.

- Conduct thorough commercial evaluations of incoming bids alongside technical reviews performed by IT, HR, or Facility operations teams.

2.

Contract

Drafting & Negotiation

- Negotiate commercial terms, service level agreements (SLAs), and delivery schedules with regional vendors to maximize cost optimization and achieve annual savings targets.

- Draft, review, and renew corporate agreements, including Annual Maintenance Contracts (AMCs), office leases, and global software subscriptions, utilizing standard contract templates.

- Manage contract variations, scope adjustments, and service addendums across both regional offices.

3. Vendor & Compliance Management

- Establish and maintain a pre-qualified database of reputable regional vendors, suppliers, and service providers in Dubai and India.

- Assess vendor performance regularly against contract SLAs, delivery timelines, and key performance indicators (KPIs).

- Ensure full compliance with local corporate laws, customs regulations for cross-border shipping, and tax structures (such as UAE VAT and India GST).

4. Cross-Functional Stakeholder Management

- Collaborate closely with HR, IT, Finance,



and Facility Heads across both regions to map out quarterly and annual procurement schedules.

- Advise internal management teams on cost-saving alternatives, volume discounts, and shared services between the Dubai and India entities.

- Align with the finance department to track administrative cash flows, process vendor milestone payments, and manage corporate credit card/petty cash reconciliations.

Requirements

Skills

- 35 years of procurement experience, with a significant focus on Admin, HR, Legal and consulting services

- Negotiation Skills: Proven track record of successfully negotiating high-value corporate contracts and global service level agreements.

- Contractual Knowledge: In-depth familiarity with corporate service contracts, liability clauses, non-disclosure agreements (NDAs), and corporate insurance requirements.

- Software Proficiency: Mastery of ERP systems (SAP, Oracle, or Microsoft Dynamics) and advanced Microsoft Excel for spend analysis.

- Cross-border experience managing vendors or office setups in both the Middle East (specifically Dubai) and India is highly preferred.

Education

- Bachelor’s Degree in Engineering or Business Administration, Supply Chain Management, Commerce, or a related field (Mandatory).

- Skilled certification in procurement (e.g., CIPS, MCIPS, or CPM) is highly advantageous.

Preferred

- Exposure to real estate/construction or large multi-entity group structures

- Experience managing multi-market logistics (India, GCC, UK, or similar investor markets)

📌 Procurement Executive (Hyderabad)
🏢 Latinem Private
📍 Hyderabad