Job Summary

We are looking for a well-organized and responsible Office Administrator to manage daily office operations, handle customer orders, purchase coordination, invoice preparation, sales calls, and documentation. The candidate should have good communication, computer, and administrative skills to ensure smooth business operations.

Key Responsibilities

1. Office Administration

- Manage daily office administrative activities.
- Handle incoming and outgoing calls, emails, and correspondence.
- Maintain office records, files, and documents.
- Coordinate with employees, management, clients, and vendors.
- Manage office supplies and stationery requirements.

2. Order Management

- Receive and process customer orders.
- Prepare and maintain order details and records.
- Coordinate with the production team regarding order status.
- Follow up with customers on pending orders and deliveries.
- Maintain customer databases and order tracking reports.

3. Purchase & Vendor Coordination

- Handle purchase requirements and prepare purchase orders.
- Coordinate with suppliers and vendors for material requirements.
- Collect quotations and compare prices.
- Follow up on material delivery and purchase status.
- Maintain purchase records and supplier details.

4. Invoice & Documentation

- Prepare customer quotations and sales invoices.
- Handle purchase bills and vendor invoices.
- Maintain sales and purchase records.
- Verify invoice details and maintain proper documentation.




- Coordinate with the accounts team for payment follow-ups.

5. Sales & Customer Coordination

- Make sales calls to existing and potential customers.
- Follow up on customer enquiries and quotations.
- Explain company products and services to customers.
- Collect customer requirements and share them with the sales team.
- Maintain customer enquiry and follow-up records.
- Coordinate with customers regarding orders and delivery schedules.

Required Skills
- Good verbal and written communication skills.
- Knowledge of MS Excel, Word, and Email.
- Basic knowledge of sales, purchase, and invoice processes.
- Customer handling and telephone communication skills.
- Good coordination and follow-up skills.
- Documentation and record-maintenance skills.
- Ability to manage multiple tasks independently.

Educational Qualification
- Any Bachelor's Degree preferred.

Experience
- 1–3 years of experience in Office Administration, Sales Coordination, or Purchase Administration.
- Experience in manufacturing or construction companies will be an added advantage.

Preferred Candidate
- Candidates with experience in order processing, purchase coordination, invoice handling, and customer sales calls will be preferred.
- Immediate joiners preferred.

Pay: ₹8,700.00 - ₹29,000.00 per month

Benefits

- Adaptable schedule
- Paid sick time
- Provident Fund

Work Location: In person

📌 Office Administrator (Chinnavedampatti)
🏢 Drsti Precast Private
📍 Chinnavedampatti