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Job Title: HR Payroll Executive Department: Human Resources Industry: Education / K–12 Schools / Education Franchise Business Experience Required: Minimum 2 Years in the Education Industry Qualification: Graduate in Commerce, Human Resources, Business Administration, or a related discip Reporting To: HR Manager / Head – Human Resources Location: [Insert Location] Employment Type: Full-time Job Summary We are looking for a detail-oriented and experienced HR Payroll Executive with a minimum of 2 years of experience in the education industry to manage end-to-end payroll processing, employee attendance, leave records, salary calculations, statutory deductions, and payroll-related HR operations. The candidate will be responsible for ensuring accurate and timely salary processing for employees working at schools and the corporate office. The role requires coordination with school principals, HR teams, Finance & Accounts, and employees to maintain accurate payroll records, ensure statutory compliance, and resolve payroll-related queries.

The ideal candidate should have hands-on experience in payroll management, preferably across multiple schools or education centres, with a positive understanding of Indian payroll practices and applicable labour and statutory requirements.

Skills Required:

Mandatory Hiring Requirements Minimum 2 years of payroll experience in the education industry. Practical exposure to end-to-end monthly payroll processing. Working knowledge of salary structures, gross-to-net salary calculations, deductions, arrears, and Full and Final settlements. Basic understanding of applicable PF, ESI, Professional Tax, TDS, and other statutory payroll requirements.

Experience managing attendance, leave records, and loss-of-pay calculations. Proficiency in MS Excel and familiarity with payroll software or HRMS platforms. Ability to handle employee payroll data with accuracy and confidentiality. Strong coordination skills for collecting payroll inputs from multiple school locations. Ability to meet payroll deads and resolve salary-related discrepancies. Good communication and numerical skills.

Preferred: Candidates who have managed payroll for multiple schools, a school group, or an education franchise network.

Key Performance

Indicators (KPIs) The employee's performance will be evaluated on the following parameters: Payroll Accuracy and Timess Accuracy of monthly payroll calculations and salary disbursement inputs. Timely completion of payroll processing and submission for approval. Reduction in payroll errors, incorrect deductions, and salary discrepancies. Attendance and Employee Data Accuracy and timely collection of attendance and leave data. Accuracy of employee master data and salary revisions. Timely processing of employee joining, transfer, and exit updates.

Statutory Compliance

Timely preparation and submission of assigned statutory payroll records and returns. Accuracy of statutory deduction calculations and supporting documentation. Readiness of payroll records for audits and compliance reviews.

Employee Service

Timely resolution of payroll-related employee queries. Timely issuance of payslips and salary certificates. Employee satisfaction with payroll support and communication. Reporting and Reconciliation Accuracy of payroll registers and monthly reports.



Timely completion of payroll reconciliations. Accuracy of school-wise and department-wise payroll cost statements.

Required Skills and Competencies Strong understanding of payroll processing and HR operations. Working knowledge of Indian payroll and statutory compliance requirements. Good numerical and analytical skills.

Proficiency in MS Excel, including formulas, lookups, filters, and data reconciliation. Familiarity with payroll software, HRMS, or ERP systems. Strong attention to detail and ability to identify discrepancies.

Good communication and stakeholder coordination skills. Ability to manage confidential employee information responsibly. Strong time management, organisation, and problem-solving abilities.

Personal Attributes

High integrity and professional ethics. Detail-oriented and systematic in approach. Responsible and dependable, particularly during payroll closing times. Able to work under pressure and manage multiple school payroll inputs. Collaborative and service-oriented when dealing with employees and school teams. Committed to accuracy, confidentiality, and continuous process improvement.

Experience Requirements Minimum 2 years of relevant experience in HR Payroll, specifically in the education industry. Prior experience in a school group, K–12 institution, preschool network, education franchise organisation, or multi-location educational setup is preferred. Hands-on experience in monthly payroll processing, attendance management, leave administration, salary calculations, and employee data management.

Practical knowledge of Indian payroll practices and applicable statutory deductions.

Experience using payroll software, HRMS, ERP systems, and MS Excel.

Experience handling payroll for employees across multiple locations will be an added advantage.

Roles and Responsibilities:

A.

Payroll

Processing and Salary Administration Manage monthly payroll processing for employees across schools, education centres, and the corporate office, as applicable. Calculate salaries, allowances, incentives, overtime, arrears, reimbursements, and other applicable components. Process new joiners, salary revisions, promotions, transfers, and employee exits in the payroll system.

Calculate

Full and Final (F&F;) settlements for employees leaving the organisation. Ensure salary processing is accurate and completed within established times. Verify payroll inputs and obtain the required approvals before salary disbursement. Coordinate with the Finance & Accounts team for salary payments and payroll-related accounting entries. Maintain confidentiality of employee salary information and payroll records. B. Attendance and Leave Management Verify monthly attendance, leave balances, late attendance, overtime, and loss-of-pay days. Collect and validate attendance inputs from schools, branches, and corporate departments. Coordinate with school administrators, principals,



and HR representatives to resolve attendance discrepancies. Maintain records of employee leave, paid leaves, unpaid leaves, and applicable leave adjustments. Ensure accurate integration of attendance and leave data with payroll processing. Follow up with locations for timely submission of monthly payroll inputs. C.

Statutory

Compliance and Deductions Calculate and process applicable deductions relating to Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Tax Deducted at Source (TDS), and other statutory requirements, as applicable. Support the preparation and filing of statutory returns and payroll-related documentation within prescribed times. Maintain employee records and documentation required for statutory compliance. Coordinate with Finance, consultants, and relevant authorities for payroll compliance matters. Keep updated records of applicable changes in payroll-related statutory requirements. Assist in preparing payroll data for statutory audits and internal compliance reviews. D.

Employee

Data and HRMS Management Maintain accurate employee master data, including employee codes, designations, departments, locations, joining dates, salary structures, and bank details. Update employee records for new joiners, transfers, promotions, salary revisions, and exits. Maintain payroll information in HRMS, payroll software, or ERP systems. Ensure employee data is accurate, complete, and updated within defined times. Maintain employee salary structures, payroll registers, payslips, and related reports. Ensure appropriate access controls and confidentiality of employee personal and financial information. E.

Payroll

Reconciliation and Reporting Prepare monthly payroll statements, salary registers, deduction statements, and payroll summaries. Reconcile payroll data with attendance records, employee master data, and Finance & Accounts records. Prepare reports on headcount, gross salary, net salary, deductions, arrears, and payroll costs. Support monthly payroll cost reporting for individual schools, branches, departments, or cost centres. Identify discrepancies and implement corrective action before payroll finalisation. Assist in preparing payroll-related information for budgeting, forecasting, and management reporting. F.

Employee

Support and Query Resolution Respond to employee queries relating to salary, payslips, deductions, reimbursements, attendance, and leave adjustments. Resolve payroll discrepancies in coordination with HR, Finance, and school administration teams. Explain salary components and applicable deductions to employees. Ensure timely issuance of payslips, salary certificates, and other payroll-related documents. Maintain proper documentation of employee payroll requests and resolutions. G. Coordination with Schools and Internal Departments Coordinate with school principals, school administrators, HR teams, and department heads for accurate payroll inputs. Follow up with respective locations for attendance, leave, new joiner details, employee changes, and exit information. Ensure standardisation of payroll processes across schools and the corporate office. Support the implementation of payroll policies, procedures, approval matrices, and internal controls. Assist in improving payroll efficiency through process standardisation and automation.

📌 HR Payroll Executive (Mumbai)
🏢 Birla Open Minds
📍 Mumbai