Job Purpose To ensure the timely delivery of materials and project requirements by coordinating with suppliers, internal departments, and logistics teams, while maintaining customer satisfaction and project timelines.
Key Responsibilities
- Expediting & Coordination
- Monitor suppliers to ensure adherence to production schedules and timely delivery.
- Coordinate with Sales and Sales Expeditors to resolve delivery-related issues.
- Follow up with suppliers for timely submission of technical documents and reports.
- Coordinate with Quality Control, Logistics, Finance, and Procurement departments for smooth project execution.
- Ensure timely payment follow-ups with Finance for supplier payments.
Purchase Order (PO) Management
- Track PO milestones and ensure completion of:
- Pre-production documentation
- Payment term establishment
- Raw material sourcing plans
- Production schedules
- Inspection and test plans
- Shipment and final documentation
- Review POs and identify critical milestones and delivery objectives.
- Handle PO amendments and coordinate corrective actions in case of delays or project slippages.
Logistics & Shipping Coordination
- Coordinate with shipping teams for timely dispatch of materials as per agreed INCOTERMS.
- Prepare and organize shipping documentation.
- Ensure receipt and verification of supplier documents.
- Coordinate with warehouse and QC teams for material receipt and inspection activities.
Reporting & Documentation
- Prepare weekly progress and status reports for Project Managers.
- Maintain accurate procurement and expediting records.
- Ensure timely closure of NCRs (Non-Conformance Reports) and discrepancy reports.
Required Skills
- Strong knowledge of INCOTERMS and shipping documentation
- Excellent communication skills in English
- Effective planning and organizational skills
- Robust coordination and follow-up abilities