– Front Desk Officer cum Admin Assistant

Location: Dabolim, Goa

Department: Administration

Employment Type: Full-Time

Working Days: Monday to Saturday

Working Hours: 8:00 AM to 4:00 PM

Reporting To: Admin Manager

About the Role

We are looking for a well-organized, responsible, and proactive Front Desk Officer cum Admin Assistant to manage front office operations and provide administrative support to the school.

The role involves handling visitor coordination, parent inquiries, documentation, office administration, vendor coordination, inventory management, and day-to-day school operations.

The ideal candidate should have good communication skills, solid organizational abilities, and the ability to manage multiple administrative responsibilities efficiently.

Key Responsibilities1. Front Desk & Reception Management

- Welcome and assist parents, visitors, staff, and guests.
- Handle incoming phone calls, emails, and general inquiries.
- Direct visitors to the appropriate departments or staff members.
- Maintain visitor registers and ensure proper entry and exit records.
- Manage incoming and outgoing courier, mail, and deliveries.
- Maintain a clean, organized, and professional reception area.

2. Administration & Office Management

- Manage daily administrative activities and ensure smooth office operations.
- Maintain physical and digital records, files, registers, and documentation.
- Handle printing, photocopying, scanning, filing, and other clerical activities.
- Prepare and update administrative reports, records, and spreadsheets.
- Maintain office stationery and consumable stock.
- Monitor stock requirements and coordinate timely purchases.
- Assist in preparing official letters, notices, circulars, and internal communications.




- Support management with scheduling meetings and maintaining appointment records.

3. School Operations & Coordination

- Coordinate with academic, administrative, and support teams for daily school requirements.
- Assist with arrangements for school events, meetings, orientations, and parent interactions.
- Coordinate transportation and logistics for school activities and visitors.
- Maintain records of maintenance requests and follow up with the concerned teams.
- Coordinate with housekeeping, security, maintenance staff, and other support personnel.
- Ensure meeting rooms and common administrative areas are organized and ready for use.

4. Parent & Student Support

- Respond to general parent inquiries regarding school information, events, and administrative processes.
- Guide parents to the appropriate department for admissions or academic-related queries.
- Assist with student documentation, certificates, ID cards, and other administrative requirements.
- Maintain records of parent interactions and follow up on pending requests.
- Support the coordination of parent meetings and school activities.

5. Vendor & Inventory Management

- Coordinate with vendors and service providers for routine school requirements.
- Maintain vendor details, quotations, bills, and service records.
- Track office supplies, stationery, and other administrative inventory.
- Follow up on pending maintenance, repair, and service requests.




- Assist in procurement activities and maintain purchase-related documentation.

6. HR & General Administrative Support

- Assist with collecting resumes and maintaining candidate records.
- Support employee documentation and onboarding formalities.
- Maintain staff attendance records and other administrative registers, as assigned.
- Assist in preparing and maintaining employee-related documents.
- Provide general administrative support to the Admin Manager and school leadership team.

7. Additional Responsibilities

- Ensure compliance with school safety, hygiene, and administrative procedures.
- Maintain updated contact details of staff, vendors, and emergency services.
- Handle confidential school information and documents responsibly.
- Perform other administrative and operational responsibilities assigned by the reporting manager.

Qualifications & Skills

- Graduate in any discipline.
- Previous experience in front office, administration, office coordination, or school administration is preferred.
- Good verbal and written communication skills.
- Basic proficiency in MS Office, particularly MS Word and Excel.
- Strong organizational, coordination, and multitasking abilities.
- Ability to maintain records and handle documentation accurately.
- Professional, courteous, and approachable attitude.
- Ability to work independently and coordinate with different departments.

Preferred Experience Experience in school administration, front desk operations, office management, reception, or general administration will be an added advantage.

Pay: ₹25,000.00 - ₹28,000.00 per month

Benefits

- Food provided
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Front Office Executive cum Admin (Dabolim)
🏢 BeyondSkool
📍 Dabolim