About the RoleWe are looking for a highly organized and responsible professional to manage executive office requirements, provide administrative assistance to senior leadership, and support routine finance operations.

The ideal candidate should have 3–6 years of total professional experience, including hands-on experience supporting a Founder, CEO, or senior executive. This individual should be comfortable managing executive schedules, coordinating meetings, handling correspondence, maintaining records, and assisting with finance and payroll administration.

The position requires strong ownership, attention to detail, discretion, and the ability to manage multiple responsibilities in a remote working environment.

Key Responsibilities1. Executive Office Coordination

- Manage leadership calendars, appointments, meeting schedules, and daily priorities.
- Coordinate meetings with internal teams, clients, investors, and external stakeholders.
- Manage professional correspondence, emails, reminders, and follow-ups.
- Prepare meeting agendas, record minutes, and track action items.
- Assist with travel arrangements and other executive requirements.
- Ensure important commitments and deadlines are communicated and followed up on.

2. Administrative Management

- Handle day-to-day administrative activities and business documentation.
- Maintain organized records, databases, reports, and digital filing systems.
- Coordinate with vendors, service providers, and internal stakeholders.
- Assist in preparing presentations, reports, and business correspondence.




- Monitor administrative requirements and ensure tasks are completed on time.
- Support leadership with operational coordination and process improvements.

3. Finance & Payroll Support

- Coordinate payroll administration and maintain relevant employee payroll records.
- Assist with bookkeeping and recording financial transactions.
- Process and maintain invoices, payment records, and expense documentation.
- Assist with bank account and credit card statement reconciliations.
- Monitor business expenses and support budget tracking.
- Prepare and maintain basic financial reports and documentation.
- Coordinate with relevant stakeholders for finance-related follow-ups.

Skills & Qualifications

- 3–6 years of total professional experience only. Candidates outside this range will not be considered.
- Prior experience in Executive Assistance, Executive Office Coordination, or Administrative Support.
- Direct experience supporting a Founder, CEO, or senior executive is mandatory.
- Strong knowledge of calendar management, scheduling, correspondence, and meeting coordination.
- Practical exposure to bookkeeping, payroll coordination, invoicing, expense management, or financial administration.
- Valuable working knowledge of Google Workspace, MS Office, and relevant business software.
- Strong communication, interpersonal, and organizational skills.
- Ability to handle multiple priorities and work independently.
- High level of professionalism and confidentiality.

📌 Executive Office & Finance Administration Coordinator (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai