Executive

PositionTitle: AccountsPayable executive

Reporting To: Accounts Payable Head

Location: Mumbai

Function: Finance and accounts

Ideal Summary:

Adetail-oriented and disciplined accounts payable professional with strongunderstanding of invoice processing, vendor accounting, and ERP/SAP postings.This individual is process-driven, accurate, and responsive in handling vendortransactions, reconciliations, and queries while ensuring strict adherence totimelines, controls, and audit requirements.

RoleSummary:

An AccountsPayable professional responsible for accurate and timely processing of vendorinvoices, expense bookings, and payment support activities in line with definedSOPs and internal controls. This role ensures proper verification, accounting, and reconciliation of vendor transactions while maintaining high standards ofdata accuracy and documentation.

The APExecutive works closely with internal departments, vendors, and the Head AP & GL to ensure smooth invoice processing, timely resolution of queries, proper ledger maintenance, and adherence to month-end closure timelines. Theindividual plays a critical role in maintaining vendor ledger hygiene, trackingadvances, supporting reconciliations, and ensuring audit-ready records at alltimes.

Thisposition requires solid attention to detail, discipline in followingprocesses,



and the ability to manage volumes efficiently while contributing tooperational excellence in the AP function.

CoreResponsibilities:

- Process vendor invoices after proper verification of PO, GRN, and supporting documents
- Ensure accurate accounting entries in ERP/SAP with correct ledger allocation
- Maintain vendor master hygiene and validate statutory details (GST, PAN, bank details)
- Track vendor advances, employee advances, and ensure timely adjustment
- Prepare vendor ageing and assist in payment planning as per due dates
- Resolve vendor queries and internal department queries related to invoices/payments
- Perform periodic vendor ledger reconciliation and clear open items
- Support month-end closure by completing AP postings within timelines
- Maintain proper documentation and filing for audit readiness
- Assist in preparation of schedules, reconciliations, and audit data as required by Head AP & GL
- Monitor GR/IR, suspense accounts, and ensure timely clearance
- Follow SOPs, internal controls, and ICFR requirements in all AP activities
- Coordinate with banks/treasury team for payment processing support
- Ageing of payable and advances and their tracking for control and hygiene
- MSME booking and compliance with respect to return filing and interest payment.
- Ensure high accuracy, discipline, and TAT adherence in invoice processing

📌 Executive (Mumbai)
🏢 Hindustan Platinum
📍 Mumbai