Job Title: Executive Assistant to Director Markets

Location: Bangalore

Department: Markets

Reporting To: Director – Markets

Role Overview

We are looking for a proactive, organized, and detail-oriented Executive Assistant to support the Director – Markets in calendar management, business coordination, stakeholder communication, expense management, and administrative operations. The role will act as a coordination bridge between the Director, internal teams, clients, and external stakeholders, ensuring timely execution of business priorities and smooth day-to-day operations.

Key Responsibilities

1. Calendar & Meeting Management

- Manage the Director's calendar, appointments, meetings, and daily schedules.
- Coordinate internal and external meetings, meeting invitations, agendas, and reminders.
- Arrange business travel, accommodation, transportation, and related logistics.
- Prepare meeting minutes and track action points for timely closure.

2. Business Coordination & Follow-ups

- Coordinate with internal departments, clients, and stakeholders on business priorities and pending requirements.
- Follow up on proposals, Engagement Letters (ELs), Purchase Orders (POs), renewals, billing, and collections.
- Track pending activities, approvals, and deliverables, ensuring timely follow-ups and escalations.
- Facilitate communication between the Director and relevant teams.

3. Expense & Administrative Management

- Maintain records of business,



travel, and other official expenses.
- Coordinate expense statements, reimbursements, invoices, and approvals with Finance.
- Ensure timely submission and settlement of expense claims.
- Handle official correspondence and other administrative requirements.

4. MIS & Documentation

- Prepare and maintain MIS reports, business trackers, and dashboards.
- Consolidate updates on business opportunities, meetings, collections, and pending activities.
- Maintain centralized records of client information, proposals, presentations, and commercial documents.
- Assist in preparing management presentations and business reports.

5. Market Research & Business Support

- Support industry research, competitor analysis, and market intelligence activities.
- Monitor GeM and other tender/procurement portals for relevant business opportunities.
- Compile industry updates and potential business leads for the Markets team.

Key Skills & Competencies
- Solid calendar management, scheduling, and coordination skills.
- Excellent communication and stakeholder management abilities.
- Proficiency in MS Excel, PowerPoint, and Outlook.
- Good understanding of MIS, reporting, expense management, and documentation.
- Strong follow-up, organizational, and multitasking abilities.
- Ability to manage confidential information and interact professionally with senior management.

📌 Executive Assistant To Director (Bengaluru)
🏢 TRC Corporate Consulting Private
📍 Bengaluru