Executive Assistant to provide high-level administrative support to a Partner based in India. The ideal candidate will excel at managing competing priorities, demonstrate sound judgment, and maintain a high level of confidentiality and professionalism while supporting executive operations and client-facing activities.

Key Responsibilities

Calendar & Scheduling Management

- Manage and coordinate executive calendars, meetings, appointments, and travel arrangements.
- Ensure optimal use of executive time through proactive scheduling and prioritization.
- Manage complex calendars across time zones
- Prioritizes competing deadlines eAectively
- Tracks deliverables, follow-ups, and open action items

Stakeholder & Relationship Management

- Acts as a trusted liaison between the Partner and teams
- Build strong internal relationships (HR, Finance, Ops, Admins)
- Handles sensitive conversations diplomatically

Email Management & Correspondence

- Monitor, organize, and respond to emails on behalf of the executive.
- Track key communications and ensure timely follow-ups.

Meeting Coordination & Support

- Prepare meeting agendas and supporting materials.
- Take meeting minutes and follow up on action items to ensure completion.

Document & Records Management

- Organize and maintain digital and physical files.
- Ensure information is easily retrievable while maintaining confidentiality.

Client Communication Support

- Assist with drafting, proofreading, and formatting client communications.
- Support professional and positive client interactions.

Confidentiality & Professional Judgment





- Handles partner-level information with integrity
- Maintains trust with leadership and clients
- Knows when and how to escalate issues Executive Presence
- Polished, dependable, and assertive when required
- Represents the Partner and firm professionally
- Demonstrates ownership and accountability

Required Qualifications

- Bachelor’s degree or equivalent relevant experience preferred.
- Proven 2- 3 years’ experience as an Executive Assistant, Administrative Assistant, or similar role.
- Exceptional organizational, multitasking, and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft OAice Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Should have hands on knowledge of creating Power BI dashboards.
- Familiarity with time-tracking tools and basic document management systems.

Key Competencies

- Attention to detail and accuracy
- Discretion and confidentiality
- Proactive problem-solving
- Ability to work independently and manage priorities
- Professional communication and interpersonal skills

Equal Opportunity Statement An equal chance employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Disclaimer

This outlines the primary duties and responsibilities of the role. Responsibilities may evolve based on business needs.

📌 Executive Assistant (Gurugram)
🏢 Ekaivaa Careers
📍 Gurugram