1. Calendar &

- Priority Management

- Manage the Founder's calendar, internal meetings, external appointments, and strategic reviews.

- Prioritize schedules based on business impact, resolve conflicts, and plan logistics/travel.

2. Task Tracking &

- Follow-ups

- Maintain a centralized action tracker for deliverables, commitments, and deadlines emerging from meetings.

- Follow up across cross-functional teams and provide concise daily/weekly status updates to the Founder.

3.

Meeting

Management &

- MOMs

- Prepare agendas, pre-reads, and decks for leadership reviews, investor meetings, and key discussions.

- Record precise Minutes of Meetings (MOMs), assign ownership, document decisions, and track tasks to completion.

4. AI Tools &

- Automation

- Utilize AI tools (ChatGPT, Microsoft Copilot, Gemini) for drafting communication, summarizing data, research, and presentation support.

- Identify and implement productivity and task automation solutions to optimize workflows.

5.

Stakeholder

Communication &

- Support

- Act as a key liaison between the Founder and internal leadership, investors, clients, and partners.

- Manage emails,



draft outreach messages (including LinkedIn), and maintain strict confidentiality.

6. Events &

- Strategic Initiatives

- Plan and organize leadership off-sites, business conferences, networking events, and team engagements.

- Support special cross-functional projects, gather business updates, and prepare executive dashboards/briefs.

Preferred Candidate Profile

- Experience: Minimum 4 years of relevant experience as an Executive Assistant, Chief of Staff associate, or Project Coordinator supporting a Founder, CEO, or senior CXO.

- Education: Bachelor's degree in Business Administration, Management, Commerce, Communications, or a related field.

- Background: Experience in a high-growth startup, tech-enabled enterprise, or founder-led setting is strongly preferred.

- AI &
- Tech Savvy:

Strong proficiency in AI tools (ChatGPT, Copilot, Gemini), Microsoft Office, Google Workspace, and task management platforms.

- Core Competencies: Exceptional written and verbal communication skills, high discretion, proactive problem-solving, and attention to detail

📌 Executive Assistant-Founder's Office (Mumbai)
🏢 Flipspaces
📍 Mumbai